Administrative Assistant
Listed on 2026-10-23
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Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Admin Assistant, Clerical
Architecture by Design, Ltd.
Job Classification:
Administrative Assistant
Reports to:
Office leadership (CEO / Senior Architect)
Provides assistance to all staff for daily operations and project needs.
Education:
Bachelor’s or Associate’s degree in business administration or equivalent work experience required.
Qualifications:
High level of professionalism; ability to communicate clearly and effectively with co-workers and clients; knowledge of bookkeeping and accounting. Detail oriented to handle multiple levels of communications and work processes.
Knowledge of software to include:
Microsoft Office, Intuit Quick Books, PDF editing software
Overview:
Architecture By Design (ABD) is a team of design professionals that has improved our community since 1992. We currently operate out of one office in Sylvania, Ohio. Although most of our work is within our local region, we have performed design services in 18 states in which we are licensed.
Our office has a diversity of work with food service, retail, faith-based, higher education, corporate, commercial, and industrial projects.
The individual in this role performs office administrative and project support activities, and identifies solutions for process inefficiencies. May coordinate or do the office / project accounting functions using the current office accounting software and project management (PM) software.
Assist with various project administration functions such as managing projects in PM software, processing project information such as permits and construction submittals, and organizing project-related documents.
Responsibilities include a variety of office administrative and project support activities such as:
Answering of office phones and related tasks; processing of daily mail; limited outside errands; general office supplies; tracking and renewal of professional licensing for professionals; RFQ preparation and submittals; new hire orientation and package preparation; programming of office phones; ordering of code books and other office resources; archiving and file maintenance. Customer maintenance including inputting CRM data, opening / closing of projects, file maintenance, maintaining customer contact files, invoicing, payment receipt and project closeout.
The administrative assistant may be requested to perform additional related tasks as requested by the office manager or technical team as the need arises.
Benefits:
- Health Insurance
- Retirement Plan
- Paid Time Off
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