Installation Admin Assistant
Job in
Syosset, Nassau County, New York, 11791, USA
Listed on 2026-10-18
Listing for:
Air Stream Air Conditioning Corp
Full Time
position Listed on 2026-10-18
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Data Entry, Office Assistant
Job Description & How to Apply Below
Location:
Woodbury, NY Position Type:
Full-Time, Hourly (Non-Exempt)
Position Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a fast-paced HVAC contracting company in Woodbury, NY. This role is critical to ensuring smooth communication between customers, field technicians, vendors, and internal staff. The ideal candidate thrives in a dynamic environment, demonstrates professionalism, and has strong multitasking abilities.
Key Responsibilities Responsibilities Enter and maintain accurate data in company systems.
Process and issue purchase orders and work orders.
Obtain, review, track, and maintain insurance certificates and related documentation.
Keep records and files organized and up to date.
Support management with various administrative tasks and special projects.
Qualifications:
High school diploma or equivalent required2+ years of administrative experience
Strong computer skills (Microsoft Office; experience with service management software a plus)
Excellent written and verbal communication skills
Strong attention to detail and organizational skills
Ability to multitask and prioritize in a fast-paced environment
Professional demeanor and customer-service mindset
Physical Requirements
· Prolonged periods of sitting at a desk and working on a computer
Ability to occasionally lift up to 15 pounds
Ability to communicate clearly via phone and in person
Work Environment This position operates in a professional office environment within an active HVAC contracting business. Regular interaction with field staff, vendors, and customers is required.
Compensation & Benefits Hourly position (overtime eligible)
Competitive pay based on experience
Health, dental, and vision benefits (if applicable)
Paid time off and company holidays
Job Type: Full-time Benefits:
· 401(k)
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off Referral program
Vision insurance
Work Location:
In person
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