Contracts and Executive Support Specialist

Contracts and Executive Support Specialist

Syosset, NY

Job #: 174

Category: Administrative

Gedeon GRC Consulting is looking for a Contracts and Executive Support Specialist to join our firm. This position requires an individual who is adept at interpreting complex contract language, managing legal documentation, coordinating with external counsel, and ensuring compliance across agreements with clients, consultants, sub‑consultants, agencies, and municipalities. The ideal candidate will also excel in providing professional, proactive support to executives in a dynamic consulting environment.

SALARY RANGE: $85,000 - $100,000 annually, Pay commensurate with experience.

LOCATION: Options of Remote, Hybrid (local to the NYC Metro Area) or in office at our Syosset NY, Princeton, NJ or Newark, NJ locations.

BENEFITS: 90% Company contribution towards all Health Insurance Plans, 401K Match, PTO, Bonus Potential, 10 Paid Company Holidays, and much more.

RESPONSIBILITIES:

• Perform detailed reviews, interpretation, and redlining of contract agreements, leveraging strong paralegal knowledge and experience.
• Assess legal risks, obligations, indemnification terms, insurance requirements, and compliance issues within contract documents.
• Draft, edit, and prepare contract documents, amendments, addenda, and standard templates in collaboration with internal teams and external legal counsel (as required).
• Manage the coordination of all contractual materials for proposals and active projects, including agreements with Client, Consultants and sub‑consultants, Government agencies, Municipalities and public authorities.
• Ensure consistency, legal accuracy, and alignment with Gedeon GRC Consulting's policies and risk‑management standards.
• Maintain an organized contract database, track deadlines, monitor renewals, and ensure timely execution of all agreements.
• Serve as a resource for internal staff on contract‑related questions, document requirements, and compliance procedures.
• Assist in negotiating contract terms and communicating revisions with partnering organizations when required.
• Assist with litigation and other legal matters.
• Provide confidential, high‑level administrative support for the firm's executive leadership, including calendar and schedule management, meeting preparation and document compilation, travel coordination and expense reporting, and drafting and reviewing executive correspondence.
• Prepare executive reports, legal summaries, presentations, and briefing materials.
• Act as a liaison between executive leadership, staff, clients, consultants, and external partners.
• Support executive initiatives, corporate governance tasks, and strategic planning activities.
• Handle sensitive information with discretion, professionalism, and sound judgment.
• All other duties as assigned.

QUALIFICATIONS:

• Bachelor's degree (BS) from four‑year College or university.
• Paralegal Certificate or ABA‑approved paralegal training strongly preferred.
• 3-5 years of paralegal experience in contract law, corporate law, or a related legal discipline.
• Demonstrated experience reviewing, drafting, and managing complex contractual documents.
• Strong understanding of legal terminology, contract structures, indemnity clauses, risk assessments, and compliance standards.
• Experience supporting executives or senior leadership preferred.
• Outstanding attention to detail, analytical ability, and document management skills.
• Excellent written and verbal communication skills with ability to summarize legal and contractual issues clearly.
• Proficiency in Microsoft Office Suite; experience with contract management or document control systems is a plus.
• Ability to prioritize tasks, manage multiple deadlines, and work independently in a fast‑paced environment.
• Familiarity with AI‑powered research and writing tools (e.g., Microsoft Copilot, ChatGPT, or similar platforms) is highly desirable.
• Demonstrated commitment to confidentiality and ethical standards in handling sensitive legal and business information.
• Willingness to stay current with legal, compliance, and technology trends relevant to the role.
• Familiarity with engineering/construction industry contracts preferred.