Finance and Accounts Payable Specialist

Location: City of Syracuse

Apply for the Finance and Accounts Payable Specialist role at Center State CEO
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Job Summary

The Finance & Accounts Payable Specialist plays a vital role in supporting the financial stability of Center State CEO, its subsidiaries, and affiliates. This position is responsible for accurate and timely processing of accounts payable, assisting with accounts receivable, supporting grant-related financial activity, and maintaining strong internal controls. The Specialist ensures compliance with organizational policies, fiscal accountability standards, and regulatory requirements while providing excellent service to internal teams and external partners.

All Resumes should be submitted by Wednesday, January 27th, 2026.

Essential

Job Duties and Responsibilities Accounts Payable

• Process vendor invoices for Center State CEO and all subsidiaries, ensuring proper documentation, coding, and approvals.
• Perform 2‑way and 3‑way matching of purchase orders, packing slips, and invoices, when applicable.
• Prepare weekly disbursement batches (ACH, checks, and other payment methods) and assist with cash flow forecasting.
• Maintain vendor files, including onboarding, W‑9 collection, and updates.
• Communicate with vendors to resolve discrepancies, respond to inquiries, and ensure timely payment.
• Prepare annual 1099 filings and ensure tax documentation compliance.

Accounts Receivable

• Support preparation and processing of customer invoices.
• Assist with applying payments, reconciling accounts, and following up on outstanding receivables.
• Support monthly AR reporting and general ledger reconciliation.

Financial Processes & Controls

• Assist with monthly, quarterly, and year‑end close processes, including journal entries and account reconciliations.
• Reconcile intercompany transactions and ensure accuracy of shared financial activity.
• Review general ledger detail for accuracy and completeness.
• Maintain strong internal controls and confidentiality standards.

Grant & Compliance Support

• Assist with gathering, verifying, and compiling financial documentation for grant reimbursement requests.
• Ensure expenses follow grant guidelines and organizational policies.
• Maintain organized financial records for audit readiness.

Other Financial Responsibilities

• Support sales tax filings and other required financial reporting.
• Prepare or assist with PAC (Political Action Committee) filings.
• Stay up to date on company policies, procedures, and financial systems to ensure continuity and backup support.
• Provide assistance to internal teams as needed and contribute to department improvement initiatives.

Requirements

Education and Experience

• Associate’s degree in accounting, Finance, or related field required; equivalent experience may be considered.
• Minimum 2 years of experience in accounts payable or general accounting preferred.
• Nonprofit or fund accounting experience strongly preferred.

Knowledge, Skills, And Abilities

• Strong understanding of accounting principles and bookkeeping practices.
• Proficiency in Excel (e.g., formulas, pivot tables, lookups) and standard office software.
• Experience with accounting systems;
  Sage 100 and Net Suite experience preferred.
• Excellent attention to detail and commitment to accuracy.
• Ability to gather, analyze, and compile financial data and prepare reports.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
• Strong problem‑solving skills and ability to work independently and collaboratively.

Supervisory Responsibility

This position has no supervisory responsibilities.

Position Type And Expected Hours Of Work

This is a full‑time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. but can be flexible as agreed to by portfolio leads.

Travel

No travel is expected for this position.

Physical And Mental Requirements

Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, performing detailed accounting work, using a computer terminal for research, and/or extensive reading. General office equipment is used.

Work Environment

This job operates in a professional office environment. This role…