Legal Administrative Assistant

SUMMARY

Provide administrative/clerical support to Legal Department.

• Administrative Assistant for Vice-President and General Counsel, Senior Corporate Counsel, and Paralegals.
• Perform administrative/clerical duties such as data entry; document scanning; generating, maintaining, and updating files and reports; sorting mail; answering phones; and scheduling meetings.
• Assist with processing and maintaining the Company’s business and operational permits for the Company’s restaurants. Learn to operate the Company’s permitting software program.
• Assist in organizing and maintaining departmental records.
• Assist in opening and closing contract files.
• Prepare real estate and corporate closing binders.
• Assist in ordering checks for payment obligations and processing invoices for legal services.
• Draft correspondence as directed.
• Provide support for management, board of director and shareholder meetings.
• Other Legal Department support duties as assigned.

No supervisory responsibilities.

An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma required.
• 2-year college degree desired.
• Experience in corporate legal department or law firm desired.

• Must have strong written and oral communication skills.
• Must have strong client service skills.
• Must be organized and have the ability to meet deadlines.
• Must be flexible and able to get along well with others.
• Must be able to maintain a high degree of confidentiality.

• Proficient in Microsoft Outlook, Word, Excel and other related software.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee frequently is required to use hands to handle or feel, and also to reach with hands and arms. The employee is occasionally required to stand and walk.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Temperature controlled office.
• The noise level in the work environment is low to moderate.

• Computer, fax, calculator, copier/scanner, phone, document binder, and label maker.