Associate Administrative Assistant

The Associate Administrative Assistant provides daily administrative and operational support to sales, delivery, and warehouse teams across assigned locations. This role serves as a primary point of contact for front-office inquiries, manages incoming phone calls and visitors, processes sales orders, and coordinates location events. The position also supports employee onboarding, procurement, record maintenance, and other day-to-day business activities to help ensure efficient location operations.

• Front Office & Administrative Support: Manage incoming phone calls, greet visitors, respond to inquiries, and provide general administrative support to location teams.
• Sales Order Processing: Process sales orders for assigned locations, ensuring accuracy and timely completion.
• Procurement & Donations: Coordinate procurement activities and assist with donation requests and related administrative processes.
• Employee Onboarding & Compliance: Conduct and coordinate I-9 employment eligibility verifications for new employees in accordance with established procedures.
• Driver File Maintenance: Maintain accurate and up-to-date driver files and related documentation.
• Phone & Asset Management: Manage phone-related assets, maintain records, and coordinate device assignments and related support as needed.
• Location Events: Coordinate and support location events, including planning, logistics, and administrative arrangements.
• Location Backup Support: Provide backup coverage for location support functions to help maintain continuity of daily operations.
• Market Backup Support: Provide administrative and operational support across the market as needed to address coverage requirements and business needs.
• Recordkeeping & Organization: Maintain accurate records and complete administrative tasks with strong attention to detail.
• Communication: Communicate professionally and effectively with internal teams, visitors, and other stakeholders.
• Prioritization: Manage multiple responsibilities, meet deadlines, and respond to changing operational needs.
• Collaboration & Flexibility: Demonstrate flexibility and a collaborative approach when providing support and coverage across locations and markets.

• The expected compensation range for this position is between $39,500 - $63,100.
• Location confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, Pepsi Co offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility:
  Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

• High school diploma or equivalent required.
• Previous administrative or office experience preferred, but not required
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• Basic computer skills, including familiarity with Microsoft Office applications such as Outlook, Word, and Excel.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage multiple responsibilities.
• Effective verbal and written communication skills with a professional and customer-focused approach.
• Ability to answer phones, greet visitors, and interact professionally and courteously with employees, customers, and other business contacts.
• Willingness and ability to learn internal systems and processes related to sales order entry, procurement, employee documentation, and asset management.
• Ability to appropriately handle confidential employee and business information.
• Dependable, proactive, and adaptable, with the ability to work both independently and collaboratively as part of a team.
• Ability to prioritize responsibilities, meet deadlines, and adapt to changing business needs.

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections , commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring…