Part-Time Finance Coordinator

Overview

Position Summary:

In conjunction with the contracted third-party accounting firm, the Finance Coordinator/Operations Specialist is responsible for the oversight of Francis House’s financial operations. This position acts as an internal resource preparing necessary documentation, provides employee support regarding work-related financial transactions, and acts as an advisor to the Francis House Auxiliary regarding established accounting procedures.

Third-party Accounting Support

• Accounts Payable:
  Provides support by forwarding all Francis House bills to the third-party accountant to be entered into  for payment;
  In coordination with the Board Treasurer, may approve monthly invoices for payment;
  Writes manual checks on an as needed basis and provides detailed information to accountant for reconciliation purposes.
• Accounts Receivable:
  Prepares and sends deposit summaries to third party accountant, as needed;
  Maintains relationships with local hospitals and prepares quarterly resident invoices.
• Credit Card Transactions:
  Reviews employee credit card statements monthly;
  Reconciles with receipts and appropriate GL accounts in coordination with third-party accountant.
• Annual Budget:
  Assists with budget preparation for operating budget as well as Francis House Auxiliary.
• Annual Audit:
  Assists with preparing all financial information and reports for annual audit process;
  Acts as Francis House internal contact, providing auditors with financial information.
• Other:
  Acts as the internal resource for third-party accountant, providing financial information, reporting, etc. as needed.

Internal Accounting Support

• Assists with the documentation of all internal controls and guidelines for accounting transactions.
• Resource to employees regarding internal financial procedures.
• Presents financials to the Finance Committee on a bi-monthly basis.
• Advises Francis House Auxiliary members regarding financial procedures.
• Responsible for the commercial insurance policies and annual renewals for Francis House, in coordination with third-party insurance agency.
• Provides back-up to the Human Resources department with payroll, 401k and benefit administration on an as needed basis.

Location

This is an on-site position at Francis House located at 108 Michaels Ave. Syracuse, NY 13208

Requirements

Education and Experience:

• Associate’s degree in accounting or related field.
• Two to three years of experience as an Office Manager, Business Manager, or Bookkeeper required.
• Experience in not-for-profit organization preferred.
• Proficiency with accounting software and financial management systems, Quick Books preferred.
• Previous payroll & benefits experience preferred, Paylocity experience preferred.

Resident Care/Service Accountabilities:

• Support the organization’s mission, vision, and values.
• Demonstrate a commitment to Francis House's philosophy of care.
• Demonstrate a sensitivity to and understanding of death, dying, bereavement, ethical issues, and palliative care.
• Maintain the organization’s and client's confidentiality at all times.

Knowledge, Skills, and Abilities:

• Knowledge of relevant financial regulations and compliance standards.
• Experience in budget preparation and financial reporting.
• Ability to analyze financial data and prepare reports.
• Experience with financial audits and internal controls.
• Proficient with Microsoft Office software.
• Excellent data skills and ability to use Excel functions; a strong understanding of formulas.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize and organize work in a multitasked environment.
• Must have the ability to act and perform exemplary work independently.

Specific Accountabilities:

• Believes in and supports the Francis House mission, vision and values and supports its philosophy of care.
• Sensitive to the needs of those in palliative care.
• Maintains organizational and client confidentiality at all times.