Budget Analyst - CSE

Budget Analyst - CSE

The Center for Student Excellence advances undergraduate achievement. The Budget Analyst manages financial activity across the Center for Student Excellence: monitoring and reconciling program budgets, administering student award, stipend, and payroll processes, processing purchases and reimbursements, and producing monthly budget and expense reports. The position also maintains program records and databases, supports application and selection cycles for select programs within the Center for Student Excellence.

The work involves regular conversations and collaboration with faculty, students, and staff.

Education and Experience:

Bachelor's degree and a minimum of three years of relevant experience in financial and budget management are required. Higher education experience required. Experience supporting multiple programs, units, or departments simultaneously, preferred.

Skills and Knowledge:
High level of problem-solving skills; attention to detail with excellent organizational and analytical skills. Initiative to work independently and as part of a team, with the judgment to set priorities across four units that have simultaneous, competing deadlines. Experience working with diverse undergraduate student populations; ability to help students successfully navigate and understand fiscal matters by meeting one-on-one or in small groups.

Strong computer skills and knowledge of university budget and human resources systems, proficiency in the Microsoft Office suite, and the ability to train quickly on other systems and databases. Ability to be flexible and prioritize a fluctuating workload, manage multiple projects, meet deadlines, and generate a range of problem-solving approaches. Confidentiality and ability to handle and communicate sensitive student, financial, and personnel information.

Excellent oral and written communication skills and ability to work collegially with faculty, staff, and community partners.

Responsibilities:
Manage financial activity for the Center for Student Excellence. Monitor and reconcile unit and program budgets; record and track funding commitments and expenditures; process purchases, procurement card transactions, reimbursements, journal entries, and general ledger transfers; and complete year-end closing activities. Prepare monthly budget and expense reports for unit directors and Center leadership, using consistent reporting formats across the Center. Process contracts, vendor and catering invoices, honoraria, and travel reimbursements associated with unit programming.

Administer financial processes for student awards, stipends, and student employment across the Center. Meet with award and grant recipients individually and in small groups to review project budgets, allowable expenses, spending timelines, and reimbursement procedures. Process award authorization forms, summer stipend forms, and honoraria. Coordinate hiring and payroll for student research assistants, community-engagement and work-study placements, and unit student employees with school, college, and department budget offices.

Resolve individual student funding questions and correct transactions in collaboration with those offices. Maintain student and program records in unit databases. Track data related to internal award, scholarship, and fellowship selection processes and to community partner placements. Support application intake, reviewer assignment, notification, and closeout reporting cycles for the four units. Compile program participation, funding, and outcome data for annual reporting, assessment, and donor stewardship.

Provide budgetary and operational support to all departments as needed within the Center for Student Excellence as directed. Respond to department requests for budget reporting, transaction processing, purchasing, and reconciliation assistance; provide backup coverage during peak application and disbursement cycles and during staffing gaps;
Maintain written procedure documentation so that practice is consistent across the Center. Other duties as assigned.