Administrative Specialist

Job Summary

This position will provide a high level of administrative support to the Chief of Burn Surgery. This position also requires the ability to multi-task in meeting the surgical scheduling needs for ACS/Trauma/General and Burn surgeons.

• Coordinating OR Surgical cases for surgeons of ACS/Trauma/General and Burn Services
• Schedules into EPIC any procedures which will occur at University Hospital. Coordinates the required Pre-Admission Testing and Anesthesia linked appointments
• Responsible for maintaining schedule and cases for Department of Corrections through Walsh Clinic and Oneida Clinic
• Works in conjunction with billing office to ensure that appropriate referrals or authorizations have been obtained and documentation
• Obtains authorization
• Responsible for live scheduling patients for surgery while at clinic consults. Provides patient all preparation documentation including anesthesia instructions, medication instructions, and pre op, pretesting, and telemedicine appointment details
• Answer the telephone, take accurate messages and document in Epic System, transferring calls to appropriate staff or handling certain calls that are appropriate
• Assists with scheduling follow up appointments in the outpatient practice as requested by the procedure practice
• Access to PACS System and Healthe Connections
• Responsible for sending written correspondence for procedure appointment changes
• Schedules outside services as requested by the physician for the patient (Medicaid cab, interpreter services, etc.)
• Responsible for reviewing the procedural schedule to make sure that the schedule is appropriate regarding the time allotted for each procedure to decrease patient "wait time" and utilize the physician's time efficiently
• Communication relationship with the multiple clinics and APP support for the surgeons
• Responsible for all documentation for reimbursement payments to grants, divisions for the Chief of Burn Surgery.

Associates Degree or pertinent college level courses and three years of administrative/office management experience. Will consider equivalent combination of education and experience.

Work Days:
Monday - Friday 7:30 am - 4:00 pm

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.

G4: $21.25 - $30.77

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

Med Best Medical Management