Shipping Coordinator

Shipping Coordinator at Bluefors, Syracuse, United States, US. A mid-level full time position in the Engineering team, listed under business operations.

Bluefors Cryocooler Technologies, Inc. is looking for a detail-oriented and highly organized Shipping Coordinator to join our team in Syracuse, NY. In this role, you will play an important part in ensuring that customer orders and service shipments are packaged accurately, documented properly, and delivered on time. You will work closely with Production, Test Room, Shipping, Customer Service, Sales, Service, Quality Control, Compliance, Accounting, customers, freight carriers, and customs brokers.

If you enjoy coordinating multiple priorities, solving problems, and making sure the details are right, this is an excellent opportunity to contribute to a growing and innovative organization. Interested? Keep reading! Your responsibilities will include coordinating all shipments of sales and service orders from Bluefors Cryocooler Technologies, Inc. You will receive customer orders from Production and verify that quantities, labeling, packaging, and other shipment requirements are accurate before orders leave the facility.

You will prepare and maintain shipping labels and documentation, including packing lists, invoices, bills of lading, and customs forms. You will communicate with freight carriers and transportation providers to obtain freight quotations and coordinate shipment pickups and deliveries. You will provide internal and external customers with timely shipment updates and tracking information while proactively identifying and resolving discrepancies or other shipping-related issues to minimize delays.

For international shipments and receipts, you will work with customs brokers and relevant authorities to support smooth customs clearance. You will coordinate daily packaging and shipping schedules with Production, Quality Control, Compliance, Sales, and Service teams, confirm customer payment status with Accounting when necessary, notify customers when shipments are ready or have been dispatched, and assist Sales and Service teams with freight quotations for new