Realty Coordinator Job Tacoma area,Washington USA,Administrative/Clerical

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for the common good and prosperity for all.

Open:
June 17, 2025

Close:
When Filled

Job Title:
Realty Coordinator

Department:
Realty & Trust

Report to:
Director

Hours: 40 Hrs/Wk – Full Time

Salary:
Based on Salary Matrix+Benefits

Requisition: 755

* Salaries are market competitive. For accurate salary information, call or email (Use the "Apply for this Job" box below). Puyallup Tribe of Indians provides a generous benefits package that includes employer-paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

Position Summary:
Responsible for providing support to the department by maintaining files and performing related office duties and tasks related to Realty.

Conducts research and retrieves specific information needed from tribal records, historical and legal records.

Oversees Property and Realty Records Management by maintaining and safeguarding legal documents, property deeds, and transaction records.

Conducts annual site visits on all tribally owned parcels and photographs each site. All site pictures will be uploaded and properly saved. Any concerns discovered during site visits are reported to the Director and appropriate staff.

Maintains and updates the digital inventory of Tribal owned properties and the Tribal property book.

Reviews the accuracy of legal land descriptions and title documents for Trust and Restricted Fee lands.

Orders certified Title Status Reports (TSRs) upon request from members and PTOI staff.

Responsible for filing hard copies and maintaining a digital filing system for member and Tribal trust tracts as well as department records.

Composes correspondence and various forms of communication including handouts, surveys, public notices, letters, and memos to support the Director as well as department staff when assistance is required.

Manages logs for submitted Agenda Request Forms, properties linked to specific billing accounts, and additional monitored activities.

Responsible for maintaining departmental office supplies and keeps the supply storage area clean and organized.

Communicates and collaborates with external governing agencies including but not limited to County, Tribal, and BIA offices to update and/or correct land titles.

Assists staff with property site visits and tours.

Manages incoming and outgoing mail and department documents.

Responsible for the delivery of documents, payments, mail as needed, and drops off packages at Fed Ex or BIA.

Assists Realty & Trust Services staff with projects on a needed basis.

Oversees and ensures payment of department bills and property taxes.

Performs other duties as assigned.

Supervisory Responsibilities:
This position has no supervisory responsibilities.

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

HS Diploma/GED and two years of experience performing computer/database related duties required. Must be highly organized, self-motivated, take initiative to follow through and complete assignments. Strong computer skills required. Intermediate skills in word processing, spreadsheets, and creating PowerPoint presentations (Word, Excel, and PowerPoint) are required. Minimum typing speed of 35 words per minute required. Filing experience preferred.

Language Skills

Ability to read, analyze, and interpret common professional and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the community. Ability to effectively present information to managers, staff, public groups, and planning boards or commissions.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions, and decimals. Ability to compute rate, ratio, and percent, and to interpret bar graphs.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables where only limited standardization exists. Ability to interpret instructions furnished in written, oral, diagram, or schedule form.

Other

Skills and Abilities

Knowledge of land use planning, community planning, realty management, building codes, and GIS in guiding community development. Excellent customer service, time management, goal setting, and attention to detail. Willingness to attend related technical training programs. Maintain strict confidentiality and department…


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