Executive Administrative Assistant

Overview

THE BEN

B. CHENEY FOUNDATION SEEKS EXECUTIVE ADMINISTRATIVE ASSISTANT

The Ben

B. Cheney Foundation is seeking a highly organized and personable Executive Administrative Assistant to support the Foundation's daily operations. This is a new part-time position for the foundation, and we anticipate the end date will be December 31, 2026. As the first point of contact for our nonprofit partners, this individual must bring professionalism, warmth, clear communication, trustworthiness, and discretion to every interaction.

The ideal candidate is detail-oriented, tech-savvy, demonstrates unquestionable integrity, and thrives in a small office setting where flexibility and collaboration are key.

Who we are

We are a team of three working in-person to support the mission, vision, and values set forth by our Board of Directors. We operate in a small office that can be quiet; success comes to those comfortable working independently in a small, office-centric environment where work is often quiet and reflective yet prone to humor and collaboration. We work with nonprofit partners across Washington, Southern Oregon, and Northern California, and we value continuous learning, teamwork, and community-driven work.

Who you are

You take relationship building and cultivation seriously and operate with utmost integrity and customer service. You are comfortable talking one-on-one with leaders as well as assisting community members in using our technology system. You are motivated daily by helping people and are not bored by repetitive tasks.

You are known for being helpful, knowledgeable, and kind, and you follow through on commitments. You pride yourself on a broad skillset and the ability to tackle a variety of tasks in a small office. Your work and volunteer history have equipped you to handle diverse responsibilities, and you thrive when switching tasks often. You communicate clearly, especially in writing. You handle confidential communications with discretion and know when to escalate issues.

When priorities conflict, you determine which task takes precedence and communicate effectively with teammates. You anticipate ways to support colleagues and maintain routine and accuracy as part of the big picture.

• As the Executive Administrative Assistant, be the first point of contact for grant-seekers, answering questions about our grantmaking process with kindness and clarity. You know which questions to ask to reach the core of the inquiry and can respond on the fly.
• Manage schedules and maintain the Foundation's workflow pace; assist with using Foundant, SharePoint, Outlook, Zoom, and Teams as needed.
• Provide administrative support for the Executive Director, Program Officer, and Board as needed.
• Process financial transactions such as reimbursements, receipts, and vendor payments.
• Schedule and organize meetings, including logistics, invitations, and preparation of necessary documentation.
• Perform filing, document organization, and other office duties as needed.
• Handle sensitive information with the highest level of confidentiality and decorum.

• Unquestionable integrity and commitment to confidentiality.
• High emotional intelligence, discretion, and warmth when working with diverse backgrounds.
• Prior administrative or office experience, preferably in a nonprofit or philanthropic setting.
• Exceptional written and verbal communication skills.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams), Zoom, and familiarity with cloud-based CRM systems (experience with Foundant or similar grant management systems is a plus).
• Ability to work independently and as part of a small team.

The Executive Administrative Assistant is a non-exempt, part-time position working in-person. Hours are 8 a.m. to 12 p.m., Monday through Friday, with compensation paid hourly. We are open to discussing flexible hours if needed, to align with the Cheney Foundation's needs.

This position is not eligible for benefits. Compensation will range between $24 and $30 per hour, commensurate with qualifications, experience, and work history. Part-time employees accrue PTO on a pro rata basis according to their schedule.

The Cheney Foundation offices are closed during 10 federal holidays annually. Part-time, non-exempt employees are eligible for paid time off on those holidays that fall on their normally scheduled workdays. Holiday pay will be provided at the regular hourly rate for the number of hours scheduled that day.

In addition, the Foundation observes an annual office closure from December 24 through December 31. Part-time employees will receive pay for any normally scheduled workdays during this closure based on their regular hourly schedule.

Cheney Foundation working hours are 8 a.m. to 4 p.m., Monday through Friday.

To be considered, please submit the following to our online application portal:

• Your resume
• A cover…