Administrative Secretary Secondary Education

Administrative Secretary Secondary Education

Tacoma Public Schools

Expected

Start Date:

As soon as possible

FTE: 1.0

Hours per day: 8

Salary Level: OP6 $ 32.76 - $42.86

Union/Work Year: Office Professional; 12 months; 260 days

Benefits: This job has the full range of benefits offered by Tacoma Public Schools

• Coordinates the activities of the Secondary Education office; answers and responds to telephone and in‑person inquiries from students, parents, staff, and the public; screens calls for the Chief of Schools and Assistant Director of Schools for the purpose of performing support services and acting as an information resource.
• Provides confidential administrative and secretarial support to the Chief of Schools and Assistant Director of Schools; maintains appointment calendars; schedules and/or attends meetings; may record minutes at meetings; coordinates meetings and travel arrangements; compiles various reports, lists, correspondence, Board memos and other documents as assigned for the purpose of performing support services.
• Provides support for District Secondary Education programs; familiar with current State, Federal laws and District regulations and processes for Secondary level issues, such as student discipline and appeal hearings; ensures compliance with State regulations; responds to questions from Administrators, parents, staff and students regarding policies, procedures and regulations; composes correspondence to parents, as needed; coordinates services and information with Administrators, staff and District offices for the purpose of acting as an information resource and providing consistent support and customer service.
• Researches, compiles and organizes statistical data and various materials as directed; edits and/or designs formats; summarizes information from records and reports as requested; prepares and submits related District, state and federal reports for the purpose of providing support services.
• Processes payroll for Department and District programs, as assigned, and processes Department petty cash claims; maintains attendance records for assigned staff; maintains inventory records for the Department and District programs; orders and receives Departmental and District programs supplies; processes requisitions as directed; prepares mileage and extended travel authorization requests and claims for the purpose of providing support services and office coordination for District programs.
• Monitors and assists with Graduation procedures and other special District programs; monitors and maintains the budgets of various grants and District programs; prepares budget reports and makes recommendations; keeps the Directors and Assistant Director informed for the purpose of providing office coordination for support programs.
• Designs and prepares certificates for student awards, brochures and flier to publicize various District programs; prepares the program agenda and compiles information for printing and distribution; designs and maintains the program website for the purpose of providing coordination for support programs.
• Uses the Student Information System for retrieving demographic information, grades, attendance, course offerings and/or program related information and/or uses other database systems as needed for the Directors and Assistant Director of Secondary Education and for assigned special programs; establishes, maintains and monitors records and files for staff and student information; may design and develop databases to record and track records and logs for the purpose of performing support services.
• Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, as needed or as assigned.
• Performs other related duties as assigned, on a temporary basis.
• Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.

Required to concentrate on detail and be precise; experiences frequent interruptions; required to deal with, and defuse, if appropriate, difficult and sensitive situations and/or people; required…