Administrative Assistant

If you are looking for employment with a purpose where you can help improve the daily lives of the members of the community, then consider a career with Pioneer Human Services!

We are currently looking for an Administrative Assistant I with a passion for human services. This is an exciting opportunity to be involved with an organization focused on a transformative path towards social change, creating pathways for rehabilitation, reintegration, and redemption.

Who we are – Our Mission
We empower justice-involved individuals to overcome adversity and reach their full potential.

For over 60 years, we have proudly serviced our clients with professionalism and empathy. We are a nationally recognized non-profit with 35+ locations across Washington state that provided a chance for change to over 9,500 individuals in 2024.

At Pioneer, our employees are our most valuable asset. That’s why we’re proud to offer a comprehensive Total Rewards package designed to support your health, security, and work-life balance.

Benefits That Invest in You:

At Pioneer, we offer a comprehensive benefits package designed to support your health, financial well-being, and continued growth.

Health & Wellness Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Flexible Spending Account (FSA)
• Dependent Care Flexible Spending Account

Financial Protection

• Employer-provided life insurance
• Accidental Death & Dismemberment (AD&D) insurance
• Disability coverage

Invest in Your Future

• Front-Loaded Tuition Assistance
• Retirement Plan
• Employee recognition programs
• Public transportation discounts
• Employee Assistance Program (EAP)

Join Pioneer and build more than a career. Be part of a team that supports your well-being, recognizes your contributions, and invests in your future.

Benefit eligibility, coverage, and program provisions are subject to the terms of the applicable benefit plans and policies.

What you’ll do

The Administrative Assistant supports the assigned group with administration duties, they will assist with contract and insurance billing, fee collections, client scheduling and database management. As the Administrative you will ensure provision of quality and cost effective services.

Primary/essential duties and responsibilities are but not limited to:

• Preparing monthly invoices and reports as requested for all contract providers
• Creating and distributing, prior to designated deadlines, all contractual deliverables
• Collecting required data for all quarterly deliverables
• Assisting with insurance and private pay billing
• Database entry and management including running reports
• Developing and maintaining internal tracking systems and reports for QA purposes
• Preparing professionally written documentation and correspondence
• Copying and maintaining forms/documents/new client files
• Filing of agency correspondence and assisting with maintenance of clinical records
• Performing general offices tasks including; answering phones, ordering office supplies, distributing mail, light cleaning, and maintaining and operating copier, fax machine, phone/voice mail systems, and document shredder

• Assists Director in gathering and analyzing data related to Quality Assurance activities to maintain quality of care consistent with or exceeding Washington State standards
• Analyzes data from multiple data sources as directed
• Prepares and assists in the preparation of data reporting as directed

• Providing…