Transportation Activities & Events Assistant

The Transportation Activities and Events Assistant provides a high level of positive customer service, coordination, and support to the Workforce Development Program (WFD) by building positive, professional relationships with clients, co-workers, SPIPA and Tribal staff, community partners and vendors. This position requires multi-tasking and timely completion of tasks in coordination and collaboration with the County Services Coordinator and Activities and Event Lead.

Therefore, it requires an energetic and customer service-oriented individual wanting to provide the best service when working with people at all levels of the Agency and within the communities we serve.

The main location for this position will be at the Pierce County WFD office Tacoma, WA and will require regular travel to client’s homes, vendors, SPIPA/IPC and WFD offices within Kitsap, Lewis, Mason, Pacific, Pierce, Thurston, and Wahkiakum Counties. The schedule will be determined weekly based on program needs and the Transportation & Activities Assistant will operate an Agency leased GSA vehicle to make deliveries and pickup program supplies.

SPIPA strives to ensure a cooperative and supportive environment for staff and clients. We value accuracy, efficiency, and our team members being respectful, engaged, and kind.

• Provides safe, dependable, on-time and flexible driving services for the WFD Program and Agency.
• Provide friendly, respectful, and responsive customer service during all interactions with clients, co-workers, vendors, and Tribal and SPIPA staff.
• Receive supplies/materials to be delivered, and information on recipients, such as names, addresses, telephone numbers, and delivery instructions
• Coordinate and communicate deliveries with clients, vendors, and program and agency staff according to established delivery and pickups that need to be made
• Document and communicate all client and vendor interactions with the Events and Activities Lead and direct Supervisor.
• Planning each route based on location, drive time, and road and traffic conditions to ensure on-time deliveries and transport of program supplies between WFD and SPIPA/IPC office locations.
• Complete regular operator maintenance by keeping vehicles clean, vacuumed, and clear of trash on an as needed basis
• Coordinate and schedule with SPIPA GSA vehicle representative for vehicle maintenance and repair, as needed
• Keep accurate transportation schedule and participation records: produce written and/or oral reports as needed or requested, establish, and maintain, as directed and authorized, transportation mileage activity logs/sheets
• Transport interoffice mail to and from the SPIPA IPC and other WFD offices as needed and/or directed
• Sets up, modifies, redistributes and transports office furniture, training props (screens, easels, etc.) and supplies to support classes, events and meetings
• Provide support to Program events and activities including planning, processing purchase requisitions, incentives, and vendor payments as needed
• Establishes and maintains professional quality communications with WFD staff and outside agencies, businesses, and individuals as needed
• Other duties as assigned

The Transportation Activities & Events Assistant, as an employee of SPIPA, is expected to collaborate, engage, and work closely with all departments to fully support the Vision, Mission, and Core Values in accordance with all Agency directives.

We are looking for a Transportation and Activities Assistant who projects a…