Receiving Admin

Receiving Admin

The Receiving Admin plays a key role in supporting daily operations by processing incoming paperwork, maintaining regulatory and compliance records, and ensuring accurate data entry across multiple systems. This position serves as a critical link between office staff and plant operations, assisting truck drivers with facility check-in, tracking inventory and container information, and organizing documentation to support audits and compliance requirements.

The role offers the opportunity to grow within a large, global organization that values training, development, and internal promotion.

• Process incoming paperwork and documentation for receiving and logistics activities.
• Review, update, and maintain regulatory and compliance records to support audits and reporting requirements.
• Assist truck drivers with paperwork, check-in procedures, and facility navigation to ensure smooth receiving operations.
• Perform accurate data entry across multiple software systems, maintaining high standards of data integrity.
• Track inventory and container information to support plant operations and ensure proper documentation.
• Scan, copy, file, and organize physical and digital documentation for easy retrieval and recordkeeping.
• Support clear and timely communication between office staff and plant operations teams.
• Maintain records in accordance with compliance requirements and audit standards.
• Cross-train with other administrative team members and provide assistance as needed to ensure continuous coverage.
• Demonstrate reliable attendance and a stable work approach to support consistent operational performance.

• At least 1 year of experience in administrative, logistics, inventory, receiving, clerical, or office coordination roles.
• Proven administrative support and assistance skills in an office or industrial environment.
• Strong data entry skills with a focus on speed and accuracy.
• Proficiency using Microsoft software and other computer applications.
• Ability to work with receiving and inventory processes and documentation.
• Exceptional attention to detail and accuracy in handling records and documentation.
• Ability to learn new software systems quickly and adapt to changing tools and processes.
• Strong verbal and written communication skills for interacting with drivers, office staff, and plant personnel.
• Knowledge of DOT-related documentation and requirements as they relate to receiving and transportation paperwork.
• Strong interpersonal skills to collaborate effectively with a supportive office team.
• Ability to work onsite in a fast-paced industrial environment.
• Reliable attendance and a stable work history demonstrating commitment and dependability.

• Experience in logistics, inventory control, or receiving within an industrial or plant setting.
• Comfort working with hazardous waste management or environmental sustainability-related documentation.
• Ability to multitask and prioritize work in a dynamic environment with changing demands.
• Willingness to cross-train and support other administrative functions as needed.
• Interest in long-term career growth within a large global organization.
• Motivation to develop skills through a strong training program and ongoing learning opportunities.
• Alignment with a promote-from-within culture that rewards performance and reliability.

This role is fully onsite in Tacoma, WA, working Monday through Friday from 8:30 AM to 5:00 PM with no travel required. The position is based in a fast-paced industrial environment, supporting plant operations and hazardous waste management activities that contribute to environmental sustainability. You will work closely with a collaborative and supportive office team that values communication, accuracy, and continuous improvement.

The organization offers a structured training program, opportunities for long-term career growth, a promote-from-within culture, and annual reviews with consistent pay increases, creating a stable and engaging work setting.

This is a Contract to Hire position based out of Tacoma, WA.

The pay range for this position is $22.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job…