Receiving Admin

Job Title:

Receiving Admin

Job Description

The Receiving Admin plays a key role in supporting daily operations by processing incoming paperwork, maintaining regulatory and compliance records, and ensuring accurate data entry across multiple systems. This position serves as a critical link between office staff and plant operations, assisting truck drivers with facility check-in, tracking inventory and container information, and organizing documentation to support audits and compliance requirements.

The role offers the opportunity to grow within a large, global organization that values training, development, and internal promotion.

Responsibilities

+ Process incoming paperwork and documentation for receiving and logistics activities.

+ Review, update, and maintain regulatory and compliance records to support audits and reporting requirements.

+ Assist truck drivers with paperwork, check-in procedures, and facility navigation to ensure smooth receiving operations.

+ Perform accurate data entry across multiple software systems, maintaining high standards of data integrity.

+ Track inventory and container information to support plant operations and ensure proper documentation.

+ Scan, copy, file, and organize physical and digital documentation for easy retrieval and recordkeeping.

+ Support clear and timely communication between office staff and plant operations teams.

+ Maintain records in accordance with compliance requirements and audit standards.

+ Cross-train with other administrative team members and provide assistance as needed to ensure continuous coverage.

+ Demonstrate reliable attendance and a stable work approach to support consistent operational performance.

Essential Skills

+ At least 1 year of experience in administrative, logistics, inventory, receiving, clerical, or office coordination roles.

+ Proven administrative support and assistance skills in an office or industrial environment.

+ Strong data entry skills with a focus on speed and accuracy.

+ Proficiency using Microsoft software and other computer applications.

+ Ability to work with receiving and inventory processes and documentation.

+ Exceptional attention to detail and accuracy in handling records and documentation.

+ Ability to learn new software systems quickly and adapt to changing tools and processes.

+ Strong verbal and written communication skills for interacting with drivers, office staff, and plant personnel.

+ Knowledge of DOT-related documentation and requirements as they relate to receiving and transportation paperwork.

+ Strong interpersonal skills to collaborate effectively with a supportive office team.

+ Ability to work onsite in a fast-paced industrial environment.

+ Reliable attendance and a stable work history demonstrating commitment and dependability.

Additional

Skills & Qualifications

+ Experience in logistics, inventory control, or receiving within an industrial or plant setting.

+ Comfort working with hazardous waste management or environmental sustainability-related documentation.

+ Ability to multitask and prioritize work in a dynamic environment with changing demands.

+ Willingness to cross-train and support other administrative functions as needed.

+ Interest in long-term career growth within a large global organization.

+ Motivation to develop skills through a strong training program and ongoing learning opportunities.

+ Alignment with a promote-from-within culture that rewards performance and reliability.

Work Environment

This role is fully onsite in Tacoma, WA, working Monday through Friday from 8:30 AM to 5:00 PM with no travel required. The position is based in a fast-paced industrial environment, supporting plant operations and hazardous waste management activities that contribute to environmental…