Office Assistant 3 - Maintenance; Limited

In this limited duration position with the Planning and Public Works Maintenance & Operations Administrative/Fiscal team, your contributions will make a meaningful impact every day. In this role you’ll serve as a key member of our customer service team delivering front-line customer service while supporting a wide range of administrative and accounting functions across multiple programs. This position plays a critical role in supporting a large, fast-paced division with high-volume transactions.

Responsibilities include warehouse and inventory counts and tracking, pick order coordination and processing, internal training coordination. You’ll also assist with general administrative support, including the Adopt-A-Road program, public records requests, and correspondence.

PPW stewards a healthy and vibrant community by collaboratively planning and investing in our people, infrastructure, systems, and policies. PPW’s team has more than 800 members that collaborate, innovate and inspire in performing essential services to the community. The department is responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement - just to name a few!

Learn more about Planning and Public Works here.

Your success will come from your strong organizational skills, attention to detail, and commitment to delivering excellent customer service. You’ll leverage your proficiency in Microsoft Office, especially Excel and Word, to support the division. Your ability to quickly learn new systems and processes, collaborate across teams to ensure coverage and cross training, and manage multiple priorities spanning a wide variety of subject matter will set you apart.

A positive approach to cross-training, supportive attitude, and strong communication skills will help you thrive and contribute to the team’s success.

You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

• Coordinate related office functions; assist in procedure development; perform duties of a highly confidential nature; may conduct research activities.
• Manage and maintain logs, charts, spreadsheets, related data and files related to the division.
• Receive and process forms and applications.
• Examine and evaluate data to determine department's eligibility for, or conformity with, contract agreements or government regulated activities. Perform ongoing monitoring of program compliance. Explain, interpret and apply complex rules and procedures having division impact.
• Coordinate purchasing functions, such as preparing purchase orders and managing inventory.
• Coordinate personnel functions, such as processing terminations, new hires, transfers, and payroll/timekeeping.
• Monitor budget expenditures and statistical records. Audit for compliance. Process registrations and provide payment methods for employee training, travel, and lodging arrangements. Prepare employee expense claims and resolve any issues resulting from claims.
• Prepare and review complex reports, forms, and other records prepared by others for clarity, completeness, accuracy and conformance with standard policies and procedures.
• Perform lead functions such as setting priorities; distributing and checking work; devising and evaluating office procedures and implementing changes…