Administrative Assistant 3 | Tacoma Reentry Center

Administrative Assistant 3 | Tacoma Reentry Center

Full Time | Permanent

Location:
Tacoma Reentry Center| Tacoma, WA

Salary Range: $4,132 - $5,523 Monthly

The candidate of choice must work from the office daily. This position is not telework eligible.

This position is represented by the Washington Federation of State Employees bargaining unit.

This recruitment is open to current DOC employees only.

The Washington State Department of Corrections is seeking an organized, resourceful administrative professional who enjoys supporting leadership, coordinating operations, and contributing to meaningful work to join the Tacoma Reentry Center team as an Administrative Assistant 3 (AA3)! The goal of this position is to support Reentry Center operations and helping ensure the resources, processes, and services are in place to support successful community transitions.

As an Administrative Assistant 3, you will provide complex and confidential administrative support while overseeing the center’s clerical operations. You will serve as a key administrative partner to the Reentry Center Manager, supporting the overall management of custody staff, community corrections staff, maintenance staff, and food service staff.

Your responsibilities will extend to a variety of operational and business functions, including supporting budget and purchasing activities, coordinating supplies, researching costs for equipment and facility needs, and maintaining accurate equipment inventories. You will assist the RCM in monitoring staff compliance with established policies and standards, ensure operational memorandums are current and complete, and help maintain the administrative processes necessary for effective facility operations.

Through sound judgment, organization, and attention to detail, you will help ensure the center operates efficiently and remains responsive to its ongoing needs.

This position plays an important role in supporting the Department’s reentry mission by helping maintain the operations and resources that provide residents with opportunities, tools, and support for successful transitions into the community. If you are ready to combine your administrative expertise, leadership skills, and commitment to public service, join DOC and help improve public safety by positively changing lives.

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As an Administrative Assistant 3, some of your duties will include:

• Providing direct secretarial support to the Reentry Center Manager (RCM) and establishes office procedures, standards, priorities, and deadlines which includes:
  • Preparing supervisory files, System Access Requests, Personnel Alert emails, employee criminal history requests, and emergency contact sheet
  • Building and tracking documents for audits to include PREA, Department of Health, Safety Audits
  • Maintaining electronic files and systems for audits
  • Collecting and maintaining PREA audit documents and ensure audit information is uploaded into the PREA Online Audit System
  • Monitoring emails, updating the electronic calendar, and making appointments
  • Assisting with inventory control for forms, supplies, duty gear, furniture, cell phones, badges, building keys and equipment
  • Monitoring special projects, request system reports, and audit caseloads. Prepare monthly data information on BOE’s, UA, Offender Contact
  • Ensurin…