HR Records Specialist

Why It s a Great Opportunity:

As a Records Specialist, you will manage all HR records and oversee public records requests, ensuring compliance with RCW, County Code, and policy. You will serve as the Public Records Officer for the division, producing county records by following regulated requirements and collaborating through GovQA, reviewing tasks, reaching out to subject matter experts, and gathering responses for documents. You will work closely with IT to create effective search terms, while applying knowledge of exceptions to protect sensitive information.

Your responsibilities include file management, archives, destruction of HR files, and personnel file review requests, as well as developing and implementing procedures for storage, retrieval, tracking, and filing of active and inactive records. Additionally, you will respond to various miscellaneous requests for file reviewed, verification of employment, and manage certification of Public Service Loan Forgiveness request.

A key special project you will lead is developing a comprehensive records management plan to optimize processes and reduce disk space to a reasonable level.

Pierce County Human Resources supports the workforce that supports all of Pierce County. We deliver innovative, specialized services to support a high-performing and diverse workforce. We provide guidance, support and expertise on performance management, protected leave, County policies, state law and many other topics. You ll join a collaborative, professional, and mission-driven team committed to serving all County employees. The Human Resources department embraces a modern work environment where members of our team have flexibility and autonomy.

Within the department hybrid and remote work are the norms, and we maintain a consistent, intentional focus on continuous improvement, the pursuit of excellence, and a welcoming workplace culture.

For more information about our organization, please here.

Your success will come from your experience of being customer driven, detail-oriented, adaptable with a willingness to learn. You will be a critical thinker who works well independently and as part of the team. You will rely heavily on your ability to make independent decisions using sound judgment and know when to seek the advice of the ESS Manager or legal counsel to ensure that all laws and regulations are complied with.

With knowledge in working with highly confidential documents, you will have prior experience in processing high volumes of requests and the ability to multitask and prioritize workload.

This is a chance to expand your current skillset with a wide scope of work and future advancement opportunities. You will work under supportive leadership that develops and trains their employees. Pierce County offers professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position exposes you to County wide knowledge that will set you up to multiple career growth and promotional opportunities in Pierce County to build a great career.

• Ensure timely, adequate and organized responses to public records requests, claims and litigation. Assure compliance with applicable laws governing the release of public records and may confer with department s management or attorney.
• Research all applicable rules and regulations concerning records retention, maintaining current knowledge of statutes and regulations pertaining to public records, presenting system change recommendations to managers and supervisors, and implementing decisions. Attend conferences, seminars, and meetings as required.
• Manage the department records management system by analyzing users needs for information, researching information technologies, and developing filing and retrieval, indexing, retention, scheduling, storage, micrographics, reprographics, processing and disposal systems for records.
• Develop and implement procedures, guidelines and controls for storage, retrieval, tracking and filing of active and inactive records. Arrange facilities, packing, labeling and transfer of records
• Coordinate and schedule purging, archival and disposal of records including records with historical value. Organize storage areas.

A classification description with a more detailed list of essential functions can be found here.

• Any equivalent combination of education and experience or demonstrated ability to perform the duties of the position may substitute for the recruiting requirements.
• Three or more years of related public sector records retention, storage, and retrieval experience required.
• Please attach a current cover letter with your application. Failure to attach this will result in an incomplete application.

• Certification as a Public Records Officer (CPRO).
• Experience working with complex, multi-format records systems and…