Office Coordinator

Location/s:
Tadley, UK
Relocation supported:
Not supported, but internal applications are welcome

Mott Mac Donald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices.

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual.

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued.

Whatever your ambition, Mott Mac Donald is where people come to be brilliant.

Mott Mac Donald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.

You will be an ambassador for Mott Mac Donald as the first person our clients and visitors will meet. With a professional, warm and welcoming personality you will be focused on ensuring everyone enjoys a great experience when attending our premises. You will work as part of the Premises ‘go to’ team for all local help and support and you will have high standards when representing Mott Mac Donald and upholding our corporate brand.

This office based role is part-time (30 hours, Mon-Thurs), reporting directly to the Reading Office Manager. Your activities will include but not limited to:

• Acting as the main point of contact for office-related matters and visitor enquiries.
• Managing reception activities, post, supplies, catering and office stock.
• Delivering office inductions and supporting local health and safety compliance.
• Administering access control, visitor management and security processes.
• Coordinating contractors, maintenance, cleaning and office facilities.
• Supporting meeting room, workstation and IT equipment arrangements.
• Undertaking First Aider and Emergency Warden responsibilities.
• Providing administrative and operational support to the Office Manager.
• Maintain office equipment and facilities, including but not limited to coffee machine cleaning and fire alarm testing.
• Occasional travel to the Reading office to provide cover when required.

As an Office Coordinator you will be focused on operational activities for the office ensuring staff and visitors enjoy a great experience when attending our premises. In this role you will be responsible for compliance with all mandatory procedures under Mott Mac Donald’s Business Management System, namely health, safety, security, information security, and office environmental management.

• Previous experience in an Office/Facilities/Front of House role
• Excellent people skills
• Ability to effectively communicate with staff and visitors through, phone, email and in person
• Able to work independently and as part of a team
• Some knowledge of Health and Safety in the context of an office environment
• Be prepared for a very varied, hands on role
• Know what is and deliver great customer service
• Ability to keep calm and patient even in challenging situations to resolve immediate problems and deliver long term solutions
• Proficient in MS office applications

Please be advised that offers for this role are conditional upon obtaining the appropriate level of Security Clearance.

We welcome applications from individuals at all experience levels who believe they possess the necessary skills. We are committed to fostering a diverse and inclusive workplace, and we encourage candidates from all backgrounds…