Administrative Secretary, College of Education Curriculum and Instruction, Tahlequah

Administrative Secretary, College of Education Curriculum and Instruction, Tahlequah /p

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Job Summary This position provides secretarial support for assigned university operations.

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Major Duties

ul liPrepares a variety of correspondence. liMakes travel arrangements for assigned personnel. liAnswers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel. liMaintains office supply inventory; reorders as needed. liSorts and distributes mail. liMakes appointments and manages calendars. liProcesses purchase orders; processes purchase card statements. liMaintains a variety of documents and forms. liDirects the work of student employees as assigned.
liEnters information to computerized databases. liPrepares a variety of schedules and calendars. liPerforms related duties. /ul p
Knowledge Required By The Position

ul liKnowledge of university policies and procedures. liKnowledge of modern office practices and procedures. liKnowledge of computers and job-related software programs. liSkill in the provision of customer services. liSkill in oral and written communication. /ul p
Supervisory Controls The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

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Guidelines Guidelines include department and university policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

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Complexity / Scope of Work The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide secretarial support for assigned university operations. Success in this position contributes to the efficiency and effectiveness of those operations.

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Contacts Contacts are typically with co-workers, other college personnel, students, faculty, and members of the general public. Contacts are typically to provide services, to give or exchange information, or to resolve problems.

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Physical Demands / Work Environment The work is typically performed while sitting at a desk or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and occasionally heavy objects. The work is typically performed in an office.

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Supervisory and Management Responsibility This position may have functional supervision over student workers as assigned.

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Minimum Qualifications Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

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Preferred Qualifications

ul liAdditional information for the Cappi Wadley Reading and Technology Center:
Does not process purchase orders; processes purchase card statements. liKnowledge of services offered. liAbility to communicate in English and Spanish and to multitask are essential. liMinimum Qualifications Includes Bilingual (English And Spanish). /ul p
Additional Information for Facilities Department

ul liCompletes monthly utility report for all NSU Campuses. Provides this report to accounts payable so that the utilities are paid on time and changed to the correct FOAP each month. liWhen preparing utility report watches for any major changes in the usage and reports them so that we can determine the cause for the increase/decrease.
liEnters Utility data into the state system each month. liRecords expenses in our Department's Budgets and balances the budget against Banner. liReviews statements from vendors to verify all invoices have been received and paid. liPlaces work orders in school. liFiles our copies of invoices and contractor pay applications and bids. liAssists…