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Administrative Assistant
Job in
Tallahassee, Leon County, Florida, 32318, USA
Listed on 2025-11-22
Listing for:
STI
Full Time
position Listed on 2025-11-22
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Virtual Assistant/ Remote Admin, Clerical
Job Description & How to Apply Below
Responsibilities
- Providing administrative support to the Chief of Medical Services
- Assist with daily administrative operations in the Division of Children’s Medical Services as directed by the Department.
- Answer and re-direct calls on a multi-line phone system as directed by the Department.
- Sort and distribute (internal and external) mail as directed by the Department.
- Greet and assist visitors in finding the correct destination as directed by the Department.
- Ensures compliance with DOH policies and procedures.
- Assists the Bureau Chief in coordinating daily operational functions within the Division.
- Coordinates, reviews, edits, and formats outgoing correspondence.
- Drafts, formats, and completes routine memos and letters within established time frames.
- Coordinates travel arrangements, prepares itineraries, and submits travel reimbursements for the CMS Plan staff.
- Coordinates meetings, including scheduling of meeting rooms and preparation of agendas and materials.
- Coordinates and makes arrangements pertaining to conference calls.
- Attends staff and other meetings as required.
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