OPS-Administrative Assistant

Position: OPS-Administrative Assistant I - 77905049
Requisition No: 867760

Agency:
Florida Fish and Wildlife Conservation Commission

Working Title:

OPS-Administrative Assistant I
- Pay Plan:
Temp

Position Number:

Salary: $16.77 an hour

Posting Closing Date: 01/27/2026

Total Compensation Estimator
Tool

Position Number:

Position Title: OPS Administrative Assistant I

OPS Hourly Rate: $16.77 an hour

Supervisor: F. Simone Johnson

Supervisor contact information for inquiries:

Broadband Code: 43-6011-02

Position location: 620 South Meridian Street, Tallahassee, Florida 32399

Region: Northwest

County: Leon

Working hours: Mon.

-Fri. 8 am-5 pm

List of any subordinates supervised: None

Residency Requirement: Yes

Employment is contingent upon successful completion of a background check.

Agency information:

Our organization:
The Florida Fish and Wildlife Conservation Commission (FWC) envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission:
Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Description:
The Division of Habitat & Species Conservation (DHSC) is comprised of six sections and two offices. This position is in the Division of Habitat & Species Conservation Directors office. Looking for a highly motivated professional to join the Division of Habitat & Species Conservation Human Resource team. This position will be responsible for providing administrative and clerical human resource support.

Working as part of the DHSC Human Resources team the incumbent will have the opportunity to assist staff with a variety of Human Resource needs. This position serves as a point of contact for Human Resource assistance for Two Divisions.

The incumbent is responsible for scanning and uploading documents into electronic personnel files utilizing Laserfiche Data Storage. Scanning and uploading FTE position descriptions in the DHSC HR library folder. The position is responsible for coordinating the Division's veterans' preference review form and maintaining the Division veteran preference log. Assist with veterans' preference notifications for missing documentation. Coordinates with supervisors to close out job advertisement requisitions.

Responsible for disseminating service letters and awards. Assist with public record request and tracking public record request assignments. Serve as back up for time sheet assistance and routing position descriptions. Responsible for coordinating and maintaining boat training certifications for the Division in the Agency Field Safety System. Incumbent will serve as back-up for answering incoming calls, providing basic information to callers when necessary, or routing calls to appropriate staff.

Performs other duties as assigned.

Minimum qualifications:

: A high school diploma and five years of professional experience in administrative work. A bachelor's degree can substitute for four of the five years' experience.

Preferred qualifications:

Preferred qualifications:

State of Florida personnel experience. Data storage experience specifically using Laserfish. Strong organizational skills, reliable work attendance, minimal absences. Ability to answer correspondence via email or in person. Ability to multitask and willing to assist with special projects. Must be able to report to the office on time Monday - Friday 8-5. Must minimize absences and be able to plan and request leave in advance.

Must be able to work well with others and have a good attitude.

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences. Answers to qualifying questions must be validated in the application, resume and cover letter.

Knowledge,

Skills and Abilities

:

• Knowledge in using Microsoft Office Word, Excel and Outlook
• Ability to provide good customer service, telephone and clerical assistance
• Ability to organize and file documents
• Ability to establish and maintain effective working relationships with others
• Ability to work in a confidential environment
• Ability to pay high attention to detail
• Ability to work independently
• Ability to communicate effectively with others
• Ability to organize, research and maintain databases
• Ability to complete tasks and provide information in a timely manner
• Knowledge of State of Florida Human Resources attendance and…