Administrative Assistant

The Administrative Assistant will play a key role in supporting daily office operations and ensuring smooth communication between clients, field crews, and management. This position is ideal for someone who thrives in a fast-paced environment, pays close attention to detail, and is comfortable juggling multiple tasks.

• Answer and direct incoming calls in a professional and courteous manner
• Greet visitors and provide general support to clients and team members
• Manage and organize project files, documents, and records
• Assist with scheduling appointments, meetings, and job site visits
• Prepare job estimates, proposals, and invoices as directed
• Communicate with insurance adjusters and clients to facilitate claims
• Order office and job site supplies, and maintain inventory levels
• Support project managers and field staff with administrative tasks
• Maintain accurate data entry in CRM and project management software
• Perform general clerical duties including scanning, filing, and emailing

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)

4+ years of administrative or office support experience (construction industry a plus)

Proficiency in Microsoft Office (Word, Excel, Outlook);
Quick Books or project software is a plus

Strong organizational, time management, and communication skills

Ability to prioritize tasks and work independently in a fast-paced environment

Friendly, professional, and team-oriented attitude

Bilingual (English/Spanish) a plus