Administrative Associate; Chemistry & Biochemistry

Position: Administrative Associate (Chemistry & Biochemistry)
Department

Department of Chemistry & Biochemistry | Florida State University College of Arts & Sciences

Responsibilities

This position serves as the Administrative Associate to the Chemistry & Biochemistry Department Chair by providing support in a broad range of areas. The incumbent serves as a liaison to the faculty, students, and staff within the department, as well as to the College of Arts & Sciences, the University, the State, and other professional offices.

Overview of Responsibilities:

* Assisting the Department Chair in daily administrative operations

* Serving as the departmental representative for faculty promotion and tenure

* Assisting Chair and Evaluation Committee in faculty evaluation processes

* Coordinating and designing promotional material for annual faculty retreat, symposia and colloquia, and departmental lecture series

* Assisting Chair in departmental faculty meetings

* Organizing faculty recruitment processes

* Assisting department administrative staff with setup for seminar receptions and other events

Primary

Duties Include:

* Maintaining the Chair's schedule of appointments, coordinating travel arrangements, and assisting Chair with additional university commitments

* Hosting and coordinating travel and schedules for campus visitors

* Interpreting administrative policies of the university and department; advising callers, visitors, etc. of those policies

* Creating and assembling faculty binders used in promotion processes

* Serving as FACET/AOR representative

* Maintaining FEAS (CV system) used for promotion and tenure, as well as the re-accreditation process

* Organizing evidence of performance reports for faculty evaluation

Additional

Duties Include:

* Organizing receptions and maintaining schedules for departmental conference rooms

* Recording minutes, organizing voting processes, and ensuring parliamentary protocol and procedures during faculty meetings

* Coordinating travel arrangements and acting as the main contact for faculty recruitment candidates while on campus

* Preparing faculty sabbatical applications

* Maintaining department and faculty files and performing other administrative duties and special projects as assigned

* Ensuring the daily operating procedures for CSL building (such as copier maintenance and bulletin board updates) are up-to-date

Qualifications

A high school diploma or equivalent and two years of experience. (

Note:

post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

The ideal candidate for this position is someone who can effectively communicate both verbally and in writing, as well as prioritize, organize, and perform multiple work assignments simultaneously.

They also preferably possess:

* The ability to establish and maintain effective working relationships

* Knowledge of applicable computer applications and basic computer functions

* The ability to maintain accurate records and retrieve files from active or archive sources; an understanding of basic filing practices

* Knowledge of and an ability to interpret and apply relevant federal, state, and local laws, ordinances, rules and regulations, as well as FSU policies and procedures

* The ability to gather, interpret, report, and edit information

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity.

At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

The minimum salary for the position is in the mid-$30,000s. Anticipated starting salary will be offered commensurate with experience and qualifications.

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How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at (Use the "Apply for this Job" box below). If you are a current FSU employee, apply via myFSU  Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such…