Programs Coordinator

Join Our Team at Tallahassee State College – Sponsored Programs Coordinator

Tallahassee State College is excited to announce a full-time opening for the position of Sponsored Programs Coordinator – P00127 in Contracts and Grants. We’re looking for someone who shares our commitment to fostering a vibrant campus community.

The Sponsored Programs Coordinator is responsible for monitoring and maintaining grant and contract accounts received from federal, state, and private (miscellaneous) funding sources. The incumbent is also responsible for ensuring compliance with generally accepted accounting principles, federal regulations, award terms and conditions and College policy and procedure; assisting, educating and training faculty and staff on individual awards; reviewing program reports; participating in monitoring activities approving purchases on contract and grant accounts;

preparing financial reports and invoices to granting agencies.

• Handles sponsor invoicing activities by preparing financial reports (as required) for grants and contracts by compiling, researching and analyzing data regarding the expenditures of the grants and contracts. Gathers all supporting documentation necessary for proper invoicing of all grants and contracts, including tracking, documenting and reporting match and program income. Monitors internally and externally sponsored grants and contracts by reviewing and/or assuring the review of daily and monthly (budget/expense) activities within these accounts and making accounting corrections/adjustments as appropriate to charge or refund projects, including journals and F&A costs.
  
  Communicates regularly with departments and Project Directors to provide fiscal management of grants; notifies and prepares necessary no‑cost extensions and budget revisions to prevent lapsed funds or disallowed costs; identifies project over‑runs and provides proper notification regarding grant or contract status.
• Promotes College compliance with federal and state law and regulations by maintaining a current working knowledge of federal and state regulations relevant to grants and contracts and communicating regulatory information to appropriate University administrators, staff, and faculty. Reviews, verifies and assigns awards and established performance measures and budgets per award documents. Reviews award documents for restricted programs and activities. Approves (or confirms the availability, allowability and appropriateness of) activities and expenditures of internally and externally sponsored grants and contracts in accordance with federal, state, institutional and/or other agency guidelines, cost principles and cost accounting standards.
  
  Communicates with contacts at funding source for problem resolution and information gathering.
• Serves as a liaison between departments, functions and groups within the College, and serves as a liaison between the College and Federal, State and Private agencies. Coordinates the efforts, administrative processes and functions of assigned accounts. Assesses needs and helps resolve issues related to the employees, Human Resources, Accounts Payable, Travel, Budgets and other grant related matters. Develops plans to address specific circumstances (0‑1 year in duration) including corrective actions and best practices.
  
  Communicates with contacts at funding source for problem resolution and information gathering.
• Performs grant closeout functions required by Grants and Contracts Administration and sponsors, including reconciliations, liquidations, budget finalizations and final reporting and analysis. Notifies Project Director and Budget Managers of grant closeout to ensure that all financial and programmatic reports are submitted and completed timely. Assists during audits by preparing work papers and research.
• Randomly conduct desktop and on‑site monitoring as part of our internal grant oversight to ensure grant compliance throughout the grant duration and make necessary recommendations.

We’re seeking a candidate who brings not only technical expertise but also a passion for education and…