Planning Consultant

Required Knowledge, Skills, and Abilities:

The ability to organize and coordinate work assignments. Ability to communicate effectively. Ability to coordinate with other program offices and government agencies.

Minimum - Insert the required experience, training, education, and licensure or certification that provides appropriate job‑related evidence that an applicant possesses the minimum required knowledge, skills, and abilities necessary to be successful in the position. Florida Certified Contract Manager. Travel is required.

This position serves in the Cessation Section within the Bureau of Tobacco Free Florida. It requires experience to effectively network with other program offices, government agencies, and vendors/recipients, excellent verbal and written communication skills, good organizational management skills, and the ability to work independently. It serves as the Health System Consultant and manages special projects for the section. The incumbent maintains positive working relationships and provides technical assistance to contracted providers for planning and implementing tobacco cessation activities.

Provides contract management for assigned Florida State University contract and assists with Career Source purchase orders ranging from $13 million to $4 million annually. Functions as a team member within the Cessation Section. Maintains assigned contract files. Performs site visits and monitors activities performed by the vendors/recipients to ensure tasks are completed within the standards set by the department. Performs onsite contract monitoring to verify the accuracy of vendors/recipients' statements, justification, financial or personnel records to ensure proper use of state funds.

Processes payments submitted by the vendor on assigned contracts once contract deliverables are satisfactorily completed. Assists the Cessation Manager in disputes with the vendors/recipients including financial consequences. Works with Cessation Section's two cessation vendors to resolve participant and health care provider questions. Travels as required for site visits with contracted vendors. Assists the Cessation Manager with the entire implementation of cessation E-Referral through electronic health records or non‑health data systems.

These activities include meeting with prospective hospital, large clinic, or non‑health‑related executive management to obtain approval for the E‑Referral project, liaison between the two cessation vendors and the implementing organization during the security, transmission, and testing phase, and the assigned Area Health Education Center management or other assigned organization in determining a training plan for use through the implementation process.

Attends Tobacco Education and Use Prevention Advisory Council (TAC) and updates attendees on cessation operations as requested. Travels and provides presentations regarding Tobacco Free Florida's cessation component. Responsible for the development and maintenance of the Cessation Section's fiscal year budget. Assists in the development of reports, updates, presentations, correspondence, and materials required for the implementation of various cessation projects and activities.

Assists in the development of written policy both internally and externally, helping to draft or revise as needed to ensure the continued success of the management team or contract staff working in the unit. Assists with analysis of cessation‑related reports and data for systematic review of trends that impact delivery of cessation services to Floridians and continual performance within the cessation section of Tobacco Free Florida.

Serves as liaison for the Cessation Section on cross‑functional teams and special projects. Attends meetings to discuss potential partnerships with other programs as needed or requested. Travels and provides presentations regarding the Tobacco Free Florida's cessation component. Assists the Cessation Manager with the Tobacco Free Florida Behavioral Health initiative including the implementation and ongoing support for this important initiative. Became knowledgeable on tobacco control,…