Construction Controller

Position Summary

FG Construction is seeking an experienced Construction Controller to lead our accounting, financial reporting, purchasing, accounts payable, construction billing, and project-cost functions.

This is a hands-on leadership role requiring extensive construction accounting experience. Candidates must have direct experience with Sage 100 Contractor, AIA billing, job costing, work-in-progress reporting, purchasing, and accounts payable.

The Construction Controller will directly supervise the Accounts Payable Coordinator and Purchasing Coordinator. Payroll is managed separately and is not owned by this position.

Key Responsibilities

Construction Accounting and Financial Reporting

• Oversee general ledger accounting and monthly and year-end close processes
• Prepare and review financial statements, journal entries, account reconciliations, budgets, forecasts, and cash-flow reports
• Maintain the chart of accounts and accounting structure within Sage 100 Contractor
• Ensure financial transactions are accurately recorded and supported by appropriate documentation
• Prepare financial reports and analysis for ownership and company leadership
• Coordinate with external accountants, auditors, banks, bonding companies, and insurance representatives
• Maintain accurate job costs for labor, materials, equipment, subcontractors, and other project expenses
• Ensure costs are assigned to the correct project, phase, cost code, purchase order, and general ledger account
• Compare actual project costs against estimates, budgets, committed costs, and approved change orders
• Prepare and analyze work-in-progress (WIP) schedules
• Review percentage of completion, estimated costs to complete, projected gross profit, over billings, and under billings
• Partner with project managers to monitor project profitability and identify financial risks
• Support project financial closeout, including final costs, billings, commitments, and retainage

AIA Billing and Accounts Receivable

• Oversee construction billing for public and private projects
• Prepare and review AIA G702 and G703 payment applications
• Establish and maintain accurate schedules of values
• Track approved and pending change orders
• Monitor retainage and ensure it is properly recorded, billed, and collected
• Confirm billings comply with contract requirements and are supported by proper documentation
• Monitor accounts receivable aging and outstanding payment applications
• Work with project managers, owners, and general contractors to resolve billing and collection issues

Purchasing Oversight

• Own and oversee the company’s purchasing function
• Directly supervise and support the Purchasing Coordinator
• Establish purchasing procedures, approval levels, and documentation requirements
• Ensure purchase orders are issued and approved before materials, equipment, or services are ordered
• Verify purchase requests include the correct project, phase, cost code, budget, and authorization
• Monitor open purchase orders and committed project costs
• Compare purchases against project budgets
• Partner with Project Management, Estimating, and Operations to support purchasing needs
• Evaluate vendor pricing, service, reliability, availability, and payment terms
• Identify opportunities for cost savings and improved vendor terms
• Monitor for unauthorized purchases, duplicate orders, pricing discrepancies, and budget overruns

Accounts Payable and Vendor Management

• Directly supervise and support the Accounts Payable Coordinator
• Oversee vendor invoices, subcontractor billings, and employee reimbursements
• Ensure invoices are matched to approved purchase orders and receiving documentation
• Verify invoices are coded to the correct job, phase, cost code, and general ledger account
• Review approvals and supporting documentation before payments are issued
• Monitor…