Sr. Analyst Payroll Accounting

• Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US

This position serves as a subject matter resource for payroll accounting processes, contributes to continuous process improvements, and develops and maintains policies and procedures to enhance efficiency and compliance within the new HR and payroll system environment.

• Perform detailed reconciliations of payroll accounting transactions to ensure proper distribution and recording within the University’s financial system.
• Reconcile files and transactions submitted to external entities such as the State of Florida for retirement and health insurance, and to ADP for tax, wage reporting, and employee payments, ensuring data integrity and compliance with regulatory requirements.
• Analyze and resolve discrepancies identified during payroll reconciliations by researching payroll costings, journal entries, and system processes.
• Review and process retroactive expenditure transfers submitted by departments to correct payroll costing.
• Assist with testing and validation of payroll-related processes during Oracle system upgrades or implementations.
• Develop, update, and maintain payroll accounting policies and procedures to align with system changes, regulatory requirements, and best practices.
• Support the preparation and submission of wire requests for third‑party payroll vendors post payroll processing as needed.
• Provide technical expertise and operational support to ensure accurate GL budget checking, default costing, and payroll posting processes.
• Create and deliver documentation and training materials related to payroll accounting processes for department users.
• Generate and analyze payroll accounting reports to support decision‑making, reconciliations, and compliance reviews.
• Collaborate with HRIS, Payroll, and Controller’s Office staff to identify, recommend, and implement process improvements to increase efficiency, accuracy, and compliance of payroll accounting workflows.

Minimum Qualifications:

Bachelor’s degree and a minimum of three (3) years of related experience

Preferred Qualifications:

• Experience with Oracle HCM or Oracle Cloud Financials.
• Experience reconciling payroll data files submitted to external agencies for retirement, benefits, tax, and wage reporting.
• Understanding of state or higher education payroll and accounting structures.
• Demonstrated success in process improvement initiatives.

Degree Equivalency Clause:
Four years of direct experience for a bachelor’s degree.

• Senate Bill 1310
- The Florida Senate (https://(Use the "Apply for this Job" box below).) is conditional upon meeting all employment eligibility requirements in the U.S.

• SB 1310:
Substitution of Work Experience for Postsecondary Education Requirements

• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No.

1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee…