Business Administrator

Job Overview

The Business Administrator I provides construction accounting and reporting support through the administration of accounts payable, accounts receivable, budget setup and closeout within the Administrative Services Business Center (ASBC).

• Manage the full accounts payable cycle from requisition requests to change orders, receipt of invoices to payment, logging and reviewing invoices, matching to purchase orders, obtaining approval and entering into the accounting system per service level agreement timelines.
• Thoroughly review requisition, change order/additional service authorization requests and invoices for adherence to USF policies and appropriate documentation.
• Submit new supplier requests and communicate with departments and suppliers to obtain required documentation and approval.
• Investigate and resolve issues associated with processing of purchase orders and change orders working with departments and suppliers as needed.
• Maintain spreadsheets tracking requisitions to purchase orders and invoice payments and resolve budget error issues with appropriate department contacts.
• Process payment requests, reimbursement requests, and deposits as needed and track all required performance and payment bonds and notice to owners in accordance with the capital program.
• Oversee and reconcile cash transfers and collections for designated construction funds such as UMSA, USF Foundation, ensuring accurate financial monitoring and reporting and communicate project cash position to USF stakeholders.
• Establish project budget in the financial system and finalize project closeout memos, including detailed completion of required sections to support project reporting and compliance.
• Prepare, manage, and distribute major project status reports for USF Systems and organizational leadership, providing comprehensive updates on project progress and financial status.
• Perform other duties as assigned.

• Minimum Qualifications: Bachelor’s degree in Accounting, Finance, or Business Administration or other field directly related to the position’s specific responsibilities and two years of fiscal related work experience; or a Bachelor’s degree in no specific required field and three years of fiscal related work experience; or six years fiscal related work experience.
• Preferred Qualifications: Bachelor’s degree in Business Administration, Accounting or Finance or related field and three years of professional administrative or fiscal experience. Familiar with FAST, Finance Mart, Oracle and other university applications.

• Thorough understanding of general accounting principles.
• Intermediate proficiency with a strong emphasis on Microsoft Excel.
• Adherence to tight deadlines and quick turnaround for accounting deliverables.
• Strong organizational skills and ability to develop and maintain an organized structure, ability to work collaboratively in a dynamic environment where adaptability is imperative.
• Accurate with strong attention to detail.
• Strong written and oral communication skills.
• Ability to effectively present information and respond to questions.

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. Usf offers a rich academic environment that fosters employee development and advancement. For more information, visit (Use the "Apply for this Job" box below)..

This position may be subject to a Level 1 or Level 2 criminal background check.

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

This job description does not constitute an employment contract.