Accounting Specialist

Job Description

This position performs accounting and administrative duties. The Accounting Specialist performs tasks of moderate complexity which include preparing accounting journal entries and paperwork for approval by others, processing and auditing transactions and journals, running system queries, create and close header records, scan checks in daily deposit, approve batches, preparing accounting reports, monitoring daily/continuous accounting activity, and answering internal and external customer questions.

This position is responsible for:
Batch Daily Touchnet, Alumni credit card, Athletics Chase/Amex and WUSF. This position will also assist in monthly closing.

Responsibilities

Ensures transactions areadministratively compliant with USF policies, procedures, and business processes. Receives and processescash, checks, credit card, and electronic fund transactions. Dailydeposit - stamp each check with assigned deposit number. Scanchecks, prepare deposit slip for anycash and or rejected checks fromscanner, prepare daily deposit total sheet that shows the deposit that wassent to the bank. Create headerrecords and update monthly depositlog that shows all the deposits that were sent to gift processing each day.

Prepare, record and audit cashcollection for Loomis to pick up.

Separate deposits for Central Records pick up and prepare journals for deposits retained in the Business Office.

Based on workflow supervisor mayalso assign tasks to assist with thelogging, review, coding and auctionreconciliations for Foundation Educational Business Activities (EBAs).
Based on workfl ow supervisor mayalso assign tasks to assist other accounting assistants with the logging, review, coding and auction reconciliations for Foundation Educational Business Activities (EBAs).

Credit Card transactions for Alumni,Touchnet, Athletics Chase and Amex
-batch each separately and preparedeposit summary. Reconcile to Touchnet/Chase/Amex daily transaction report. Create header records and make folders for each batch Update monthly deposit logwith each according to date the credit cards were processed. Separate deposits for Central Records pick upand prepare journals for deposits retained in the Business Office.

Reconcile balance sheet accounts-expense receipts and reimbursementchecks. Assist with pulling togetherdocumentation for internal or externalaudits or other BFS projects. Based onworkfl ow, supervisor may also assign tasks associated with the Holding account reconciliation (research and workpaper preparation).

Reconcile touchnet/Chase/Amex tomonthly deposit log. Acquire information on all outstanding items weekly. Verify all items have been deposited by month end closing. Assist with the coordination of month-end close related to transactions impacting cash.

Audit and approve open batches in FEand close header records. Performspost transaction verifi cation of depositbatches prepared by BFS andprocessed by gift processing. Notifi esgift processing of any discrepancies forcorrecting entries needed. Assist withposting batches and header records.

Run cash balance sheet daily to ensure cash is in balance. Prepare journal entries as needed for deposits, data entry and audit of journals. Investigates and audits inquiriesregarding accounts and funds. Audits, processes, and records refund transactions. Interacts and responds to customers with questions or problems related to specific accounting functions and policies. Investigates and audits inquiries regarding accounts and funds.

More complex issues may be referred to the section supervisor or a Staff Accountant. Performs other administrative accounting duties as required to support the goals of the unit.

Qualifications

This position requires a High School diploma and four years of related experience in an accounting function. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to…