Accounts Payable Specialist

2 days ago Be among the first 25 applicants

Our client, a reputable 100+ year old family-owned organization, is seeking an Accounts Payable Specialist to join their team based out of South Tampa, FL. This is an incredible opportunity for an Accounts Payable Specialist to join a multinational organization that produces some of the best products in their industry. This role requires the ability to work onsite daily, in accordance with company policy.

$28/hr - $34/hr

The Accounts Payable Specialist will join a cohesive A/P Department, reporting directly to the Accounting Manager, and working across multiple entities. This is an involved and detailed Accounts Payable role that requires extensive knowledge of intercompany transactions, vendor management, purchase orders, invoices, and multi-entity accounting.

• Receive, process, verify, and reconcile invoices, including verifying approvals on all invoices and check requisitions across multiple entities (intercompany).
• Process and enter 200-250 invoices per week.
• Code invoices in alignment with the annual operating budget and appropriate business units.
• Demonstrate strong understanding of Chart of Accounts structure, including debits and credits.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centers by analyzing invoice and expense reports.
• Manage difficult vendor situations, respond promptly to vendor needs, and maintain strong vendor relationships.
• Ensure credits are received for outstanding memos.
• Demonstrate knowledge of A/P month-end accruals and processes, including W9 and 1099 reporting.
• Maintain accounting ledgers by verifying and posting account transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Maintain historical records by scanning and electronically filing documents.
• Ensure sales tax is not included or paid on invoices.
• Protect organizational value by maintaining confidentiality of financial information.

• Bilingual in Spanish is required.
• 3–5+ years of full-cycle Accounts Payable processing and vendor management experience.
• Proficient in MS Excel, including VLOOKUP/HLOOKUP, pivot tables, formulas, and SUMIF.
• Experience using ERP and accounting systems, expense tools, and reporting tools.
• Ability to meet deadlines, manage multiple projects simultaneously, and resolve issues efficiently.

• Experience supporting LATAM regions.

• Bachelor's degree in Accounting, Finance, or Economics is highly preferred.

• Medical, Dental, and Vision coverage (Single/Family).
• 401(k) with company match.
• Generous PTO policy.
• Eligible for overtime.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

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