Senior Payroll Specialist

As the Senior Payroll Specialist, you’ll be responsible for monitoring and confirming our systems and processes are set up to ensure payroll compliance with state, federal, local payroll rules, and tax regulations. This role will make certain any changes in payroll tax laws are implemented across all lines of business. This position will conduct weekly and quarterly audits of current payroll set-ups to certify compliance and put together a project plan to address any needed changes.

Reporting to the Payroll Manager, the Senior Payroll Specialist will work closely with other members of the accounting team, third party payroll processors, and other groups across the organization.

AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences,create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

As the Senior Payroll Specialist, you’ll be responsible for monitoring and confirming our systems and processes are set up to ensure payroll compliance with state, federal, local payroll rules, and tax regulations. This role will make certain any changes in payroll tax laws are implemented across all lines of business. This position will conduct weekly and quarterly audits of current payroll set-ups to certify compliance and put together a project plan to address any needed changes.

Reporting to the Payroll Manager, the Senior Payroll Specialist will work closely with other members of the accounting team, third party payroll processors, and other groups across the organization.

• Manage inquiries and requests related to preparation and distribution of payroll
• Assist in processing multistate payroll transactions including salaries, bonuses, commissions, benefits, garnishments, taxes, and other deductions
• Prepare reports and forecasts for senior management

• Assist with annual merits, increases, special, and retroactive calculations
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates

• Assist with payroll integrations with a high degree of accuracy and timeliness
• Coordinate company payroll tax information with the third-party payroll administrator (UKG) and confirm accuracy and timeliness of filings
• Prepares and files a variety of local, state and federal forms including, but not limited to: monthly, quarterly and year end filings; responds to outside agency requests for production
• Researches, analyzes, and resolves difficult or advanced technical problems or questions presented by managers, co-workers, and/or outside agency representatives
• Researches and interprets a variety of complex technical information in response to inquiries
• Keep up with maintenance of employee records
• Verify compliance with federal, state, and local payroll, wage, and hour laws and best practices, and stay current on changes
• Recommends or participates in the development of new procedures and policies related to payroll operations; assists coordinate approved changes within payroll processing system; updates affected policy/procedure manuals
• Coordinates and interacts with federal and state agencies on specialized issues pertaining to employee compensation and deductions
• Facilitate audits by providing records and documentation to auditors
• Address employee and partner payroll-related inquiries and ensure a high level of…