Management Assistant

• Department Occupational Health
• Schedule - Shift - Hours Full Time - Day Shift - Mon-Fri 8a-4:30p

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, Diversity Inc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace.

Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

Performs a variety of administrative and secretarial duties in support of Team Member Health Services (TMHS), requiring a high degree of competence, skill and independent action to enhance the smooth operation of both the Occupational Health and Team Member Medical clinics and the professional work environment. Able to work independently without supervision. Supports the Team Member Health Services management and staff in the general operations.

Manages multiple tasks simultaneously and presents a positive demeanor and high level of customer service to team members of all levels, employment candidates and other visitors. Discreetly handles large amounts of sensitive and confidential information concerning team member health issues. Undertakes responsibilities in support of the entire TMHS department, with primary focus being on administrative support of the Occupational Health clinic functions.

The Management Assistant represents and supports the mission, philosophy and goals of the Cancer Center and applies organizational and administrative skills associated with the efficient operation of the department.

• Familiarity with office organization protocols and procedures.
• High level of problem-solving skills, ability to multitask, pay close attention to detail and strong communication skills and interpersonal effectiveness required.
• Familiarity with medical and business terminology, software programs such as Word, Excel, and PowerPoint required, and data processing exposure preferred.

• Acts as primary for answering the telephone, messages and appointments.
• Maintains all departmental functions timely and accurately in accordance with established departmental procedures performing various administrative support functions for the entire TMHS department.
• Acts as initial impression of Team Member Health Services department and its services, with primary focus on Occupational Health aspects.
• Manages office and medical supplies inventory and orders as needed to maintain supplies.
• Supports the TMHS Manager.
• Mail and email management.
• Meeting & compliance activity coordination.
• All other duties as requested in support of the efficient functionality of Team Member Health Services, both the Occupational Health and the Team Member Medical clinics.

• High School Diploma/GED required.
• One (1) year administrative support experience.

Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute…