Administrative Assistant - Bilingual; English​/Spanish

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.

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401(k) Employer Matching, Education Assistance, Paid Time Off, and more.
• Growth opportunities performing essential work to support America’s food distribution system.
• Safe and inclusive working environment, culture of rewards, recognition, and respect.

• Monday – Friday
• 8:00 AM – 4:30 PM
• $20.00 – $22.00 per hour, depending on experience

The Administrative Assistant provides essential support to the President and the Human Resources department by performing a variety of tasks. This role ensures smooth day‑to‑day office operations, maintains accurate records, and assists with compliance and employee engagement initiatives. The position supports two operating companies, and the admin will split time between 9020 King Palm Drive in Tampa and 13040 Bay Industrial Drive in Gibsonton.

Flexibility to work at either location as needed is required.

• Serve as the OpCo’s Associate Engagement Captain – primary person responsible for planning and coordinating holidays, events, and celebrations.
• Oversee the Employee of the Month Program.
• Assist with scheduling new hire orientation and scanning documents for I‑9s.
• Respond to management and associate inquiries regarding policies and procedures.
• Serve a leading role on the Associate Engagement Committee.
• Assist with weekly orientation by translating English to Spanish as needed.
• Track employee birthdays and anniversaries, capturing photos and posting to Linked In and App Space.
• Prepare and organize documents, reports, and correspondence.
• Coordinate employee training sessions and maintain training records.
• Provide general administrative support to the President and HR team, including filing, scanning, and scheduling meetings.
• Ensure confidentiality and security of company information at all times.

• Exceptionally organized with the ability to manage multiple calendars, files, and tasks across two locations.
• Reliable time‑management skills, able to juggle recurring tasks with daily administrative needs.
• Strong customer‑service mindset, able to respond to employee and management inquiries professionally and accurately.
• Approachable and personable, effective in employee engagement and event coordination roles.
• Creative and enthusiastic, especially in planning events, celebrations, and employee recognition programs.

• 6+ months of admin experience.
• Bilingual (English/Spanish) with real‑time translation during orientation and meetings.
• Basic to intermediate Excel and Outlook skills.
• Effective communication skills, verbal and written, via Outlook email, Microsoft Teams, and phone.
• Strong organizational skills with attention to detail.

$20 – $22 per hour

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industries:
  Wholesale