Faculty Administrative Coordinator

• Schedule - Shift - Hours Full Time - Day Shift - 8:30-4:30

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, Diversity Inc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace.

Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

The Faculty Administrative Coordinator provides daily support to Medical Director, department head, Vice Chair and/or multiple Faculty members with complex administrative issues. Support may also include Fellowship Director, CRMD and/or Department/ Clinic Medical Director. Manages schedules, arranges appointments and itineraries, coordinates meetings, travel and conference calls. Prepares non-routine documents, reports and spreadsheets and may collect, compile and analyze moderately complex to complex data.

Facilitates department meetings and the production of quality meeting minutes. Develops advanced presentation materials. Interprets and explains organization policies and procedures, escalating items to Supervisor or Department Administrator as appropriate. May provide support to GME and/or other program coordination within the department. Maintains confidentiality of sensitive information. Tracks and reconciles annual professional development expenses. Maintains physician CV to ensure it is up to date.

Coordinates and maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance related requirements. May provide oversight of expenses by producing invoices and submitting expense reports within a timely manner. Process and submit purchase orders for Faculty when necessary.

High School Diploma/GED

Minimum of 3 years administrative support experience in an office setting. Preferred experience working in a healthcare, research and/or academic setting.

• Intermediate proficiency in Microsoft Office
• Demonstrates strong written and communication skills. Highly motivated and attentive to detail.
• Demonstrates attention to detail in producing accurate and high-quality deliverables.
• Self‑motivated with ability to prioritize multiple tasks and multitask under tight deadlines with little oversight.
• Experienced in managing multiple Outlook calendars, scheduling complex travel arrangements and meetings.
• Ability to interpret and explain policies and procedures.
• Able to handle confidential information. Critical thinking, acting proactively, and independent work are essential.

Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at  or by email s contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

If you’d like more information on your EEO rights under the law, please .