Parish Coordinator

Overview

Job Description:

Full time, Monday — Thursday 9:00am-4:00pm, Friday 9:00am-1:00pm

Parish Coordinator is responsible for working closely with the Clergy, staff, and volunteer leaders to support the overall ministry of the church. Under the direction of the Rector, he/she will attend to a wide variety of responsibilities, which include serving as the primary representative of the church for those who contact or come into the office.

• Minimum two years clerical or administrative experience.
• Excellent organizational skills with attention to detail.
• Strong computer skills including proficiency with Microsoft Office Suite (Word, Publisher, PowerPoint, Excel and SharePoint); and capacity and desire to learn new software programs and applications.
• Proficient with email and calendar management.
• Familiar with Adobe Acrobat Pro and Creative Suite (PDF forms, Photoshop, Illustrator, InDesign, Premiere Pro, Lightroom).
• Familiar with Word Press.
• Comfortable with technology and trouble-shooting technical issues.
• Experienced in preparing printed and digital material/content.
• Ability to multi-task and work under pressure.
• Strong interpersonal and communication skills.
• Patient and good listener, caring, and people oriented.
• High degree of discretion and integrity dealing with sensitive information.
• Professional appearance and demeanor.

(include, but are not limited to, the following)

• Work closely with others to further the vision and mission of the church.
• Serve as assistant to the Rector, other clergy, and staff.
• Answer the door and greet visitors during office hours.
• Answer emails, phone calls, and other communication received by the church. Pass along relevant information to the appropriate parties.
• Send emails, write letters, and make phone calls on behalf of the church.
• Manage and order office supplies.
• Manage copier with supplies, page counts and service calls.
• Train and supervise office volunteers.
• Assist with registration and logistics for Parish Life events.
• Participate in weekly staff meetings.

• Maintain the Rector and other clergy members’ calendars, scheduling appointments as requested.
• Manage and distribute the church calendar, seeing to it that all events and meetings are included.
• Coordinate building usage requests and maintain calendar.

• Help to maintain an accurate database (Realm) of members, prospects, visitors, and former members.
• Contact parishioners to obtain missing and updated information.
• Process Letters of Transfer.
• Enter new members in Realm and in appropriate registry books.
• Create and manage events.
• Help coordinate baptisms, confirmations, weddings, and funerals.
• Intake information from the participants/parents.
• Prepare certificates for baptisms and weddings.
• Prepare bulletins for weddings and funerals.
• Coordinate the scheduling of rehearsals and other preparations.
• Update Realm and upload relevant certificates.
• Record sacraments in appropriate registry books.
• Coordinate and track parishioner completion of Safeguarding courses.
• Provide input for Parish Annual Report and Parochial Report.
• Manage Constant Contact with updating contacts when needed and mailings.
• Order nametags.

• Provide support for the Priest Associate for Communications, as requested.
• Proofread and print bulletins and Weekly Compass for Sunday services.
• Collect information from Clergy, staff, Vestry, and ministries for Annual Report.
• Manage our streaming with Boxcast, You Tube, Instagram, Facebook for our sermons, weddings, funerals and any other event needed.
• Upload documents to the church website and make minor website modifications.
• Assist in creating and posting social media content and videos that align with Rector’s vision.

• Assist with deposits.
• Assist with the annual pledge drive.

• Manage the altar flower dedications and provide information for Bulletin.
• Send thank you letters to memorial contributors and notify recipients of donations.
• Order memorial plaques for Chapel of the Resurrection.

• Any other responsibilities assigned by the Rector or Parish Administrator.
• Must pass a background check and drug test.