Faculty Administrative Assistant - Neuro

FACULTY ADMINISTRATIVE ASSISTANT – NEURO

Position at H. LEE MOFFITT CANCER CENTER AND RESEARCH INSTITUTE, INC.

The Faculty Administrative Assistant supports faculty and program providers in the Neuro Oncology Program. The role requires strong communication, organizational, and technical skills to coordinate calendars, meetings, travel, and program-related tasks, ensuring efficient operation of the program.

• Manage multiple complex faculty calendars and coordinate appointments, meetings, travel, and clinic schedules.
• Arrange internal and external meetings, providing support for agendas, minutes, and follow‑up.
• Distribute postal mail and coordinate mail logistics.
• Prepare and process expense reports and check requests.
• Assist with facilities, IT, and environmental service requests.
• Create ad‑hoc program reporting such as daily census reports.
• Draft clear, concise, and professional correspondence (emails, memos).
• Record, transcribe, and publish meeting minutes.
• Conduct physician time and survey surveys.
• Reconcile faculty PDF account activities.
• Handle multi‑line phone calls and triage requests.
• Identify and propose process improvements.

• High School Diploma or GED required;
  Associate’s degree preferred.
• Minimum of two (2) years of administrative support experience in an office setting.
• Strong written and verbal communication skills.
• Intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Windows operating systems.
• Highly motivated, detail‑oriented, and able to prioritize multiple tasks under tight deadlines.
• Experience managing multiple Outlook calendars, scheduling travel, and coordinating meetings.
• Independent, proactive team member who works well under minimal supervision.

• Calendar management and scheduling.
• Customer service and interpersonal communication.

Tampa, FL

Salary: $56,000.00 – $60,000.00 per year.