Faculty Administrative Assistant

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, Diversity Inc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace.

Additionally, Moffitt is proud to have earned the prestigious Magnet designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

Summary

Position Highlights:

• The Faculty Administrative Assistant supports leadership that may include Department Managers, Department Administrators and faculty members with moderately complex to complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non-routine docs, reports, spreadsheets, develops advanced presentation materials, interpret and explain policies/procedures, collects, compiles and analyzes moderately complex data.
• Facilitates department meetings. and produces quality meeting minutes, if applicable. Maintains Faculty/Physician CV up to date. Produces invoices and submits expense reports within a timely manner. Maintains agreements and disclosures for conferences, including Outside Professional Acivity and other compliance-related requirements. Manages the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies.
  
  Coordinates pager and attending coverage requests/modifications and may ensures proper cancellation of clinics.
• May provides assistance and coordination with the preparation of tumor boards.

Responsibilities:

• Support multiple faculty members with moderately complex to complex administrative issues.
• Drafts, reviews, and distributes correspondence, presentations and other documents.
• Accurately type routine and complex faculty correspondence as requested.
• Professionally answers telephone and provides transparent, detailed, and concise messages.
• Manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls.
• Prepares non-routine documents, reports, spreadsheets
• Develops advanced presentation materials.
• Interpret and explain policies/procedures.
• Collects, compiles and analyzes moderately complex data.
• Facilitates department meetings and produces quality meeting minutes, if applicable.
• Updates and maintains physician CV.
• Produces invoices and submits expense reports within a timely manner.
• Able to handle confidential information. Critical thinking, acting proactively, and independent work are essential.
• Maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance-related requirements.
• Manages the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies.
• Coordinates pager and attending coverage requests/modifications and ensures proper cancellation of clinics.
• Supports and coordinates tumor boards preparation.

Education and Credentials:

• High School Diploma/GED
• Required 2 years administrative support experience in an office setting. Preferred experience in a healthcare, research and/or academic setting.

Minimum Skills/Specialized Training:

• Intermediate proficiency with Microsoft Office applications (Word, Excel, PowerPoint)
• Ability to coordinate calendars, scheduling and paid time off for Leadership, Faculty and APP's.
• Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Must be able to collaborate with other administrators and support team members, management and internal/external customers on a regular basis.
• Ability to organize and prioritize workflow.

Starting hourly range: