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Administrative Secretary
Job in
Tampa, Hillsborough County, Florida, 33602, USA
Listed on 2026-01-02
Listing for:
State of Florida
Full Time
position Listed on 2026-01-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical
Job Description & How to Apply Below
Requisition no: 867441
Agency: department of transportation
Working title:
administrative secretary
- Pay plan: career service
Position number:
Salary: $43,585.94 - $56,405.33
Posting closing date: 01/05/2026
Total compensation estimator tool
State of florida department of transportation
Job posting description
705 / transportation support office
Anticipated vacancy / open competitive
Career service
Full-time
Contact person: rose murphy
Contact phone number:
Contact email address: rose.murphyte.fl.us
Hiring salary range: $1,676.38 - $2,169.44 biweekly range
$43,585.94 - $56.405.33 annual range
Anticipated biweekly salary: $1,950.00 - $2,005.00
Join fdot and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the florida transportation system.
To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of artificial intelligence (ai) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.
Candidates must be united states (u.s.) citizens, or lawfully authorized alien workers, and must possess permanent work authorization for any u.s. Employer. Visa sponsorship is not available.
Our mission
The mission of the florida department of transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities.
Our vision
As a onefdot team, we serve the people of florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.
The work you will do:
Administrative secretary / transportation support office
This position will provide support to the director of transportation support and transportation support office.
The difference you will make:
Through cooperation, coordination and collaboration among the onefdot team, you will be contributing to a strong and empowering culture of trrec: trust, relationships, respect, empowerment, and communication.
How you will grow:
Fdot encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.
Where you will work:
Florida department of transportation
District seven headquarters
11201 north mckinley dr
Tampa, fl 33612
Your specific responsibilities:
Responds to electronic mail and correspondence which does not require supervisor's attention or forwards to appropriate staff for handling. Tracks assignments and ensures timely response. Prepares e-mails, memoranda, letters, booklets, forms, and other correspondence. Composes correspondence from own initiative. Researches subjects/coordinates information and creates documents, spreadsheets, and reports. Proofreads documents and reports. Disseminates information as needed. Develops materials for supervisor's use in town meetings and other public speaking engagements.
Prepares agendas, takes notes/minutes, and distributes same for various meetings. Creates power point presentations. Creates videos as needed.
Coordinates calendars. Schedules meetings, appointments, virtual meetings, conferences, etc. Reserves meeting spaces, teleconference bridges, and equipment and ensures technical equipment is set up properly. Ensures audiovisual assistance is available when needed.
Serves as the receptionist for the transportation support office. Answers telephone calls and assists customers who call and visit the work unit. Provides back up secretarial support and telephone coverage to other departments/offices in the division as needed. Processes incoming and outgoing mail for the transportation support office. Creates, organizes, and maintains electronic and paper files.
Follows current procurement procedures, rules, regulations, and agency processes. Procures supplies, services, equipment, and furniture and processes payments for same in accordance with florida statutes and agency procedures processes. Obtains quotes. Enters information into computerized processing and tracking systems. Prepares requests for centralized supply orders through the facilities management office.
Updates and maintains the district seven sharepoint site home page and the district seven support administration sharepoint site.
Makes travel arrangements including hotel reservations, vehicles, and airline tickets. Prepares and processes travel documents and reimbursements using current agency/state computerized systems/programs. Confirms reservations and prepares itineraries. Reviews time sheets and leave requests for accuracy and completeness, including project numbers and accounting…
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