Faculty Administrative Assistant

Summary

The Faculty Administrative Assistant supports the medical director, department head, vice-chair, and/or multiple faculty members with complex administrative issues. Responsibilities include managing schedules, arranging appointments and itineraries, coordinating meetings, travel, and conference calls, preparing non‑routine documents, reports, spreadsheets, developing advanced presentation materials, interpreting and explaining policies and procedures, and collecting, compiling, and analyzing moderate to complex data.

• Calendar management and scheduling
• Customer service and interpersonal communication

• Experience providing executive administrative support to three or more individuals within a medical facility or office.
• Demonstrated strong written and verbal communication skills (presentations, memo writing, triaging calls).
• Experienced in managing multiple Outlook calendars, scheduling travel arrangements, and organizing meetings.
• Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Demonstrates attention to detail in producing accurate, high‑quality deliverables.
• Self‑motivated with the ability to prioritize multiple tasks and multitask under tight deadlines with minimal oversight.
• Independent, proactive, highly motivated team member who is engaged.

• Manage multiple complex faculty calendars, maintaining non‑conflicting daily schedules of appointments, meetings, travel arrangements, and clinic schedules.
• Frequent coordination of internal and external meetings with multiple attendees.
• Prepare and submit expense reports and check requests (internal Moffitt or external process).
• Coordinate facilities, IT, environmental service, and move requests.
• Manage multi‑line phone and triage calls appropriately.
• Draft and edit clear, concise, and professional correspondence, adhering to grammatical and spelling rules (Word documents, emails, memos, etc.).

• High School Diploma or GED required;
  Associate degree preferred.
• Minimum two (2) years of administrative support experience in an office setting.
• Strong communication skills, both verbal and written.
• Highly motivated and attentive to detail.
• Intermediate proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint) and Microsoft Windows‑based operating systems.

• Entry level

• Full‑time

• Administrative

• Hospitals and Health Care

Tampa, FL $75,000.00–$80,000.00