Administrative Support​/Catering Coordinator; Tampa, FL

The Administrative Support Specialist position provides clerical and operational assistance to technical staff, office personnel, and management. This role supports staff and leadership with daily office operations and event logistics, including coordinating catered lunches and assisting with setup and cleanup for company events and meetings. The position is located in KCA's Tampa office, and requires working in-person 5 days a week.

• Perform general administrative support for office and engineering staff, including data entry, printing, copying, scanning, and mailing lists.
• Provide support for company events, employee gatherings, and special projects as assigned.
• Coordinate catered lunches for meetings, training, and company events, including placing orders, confirming details, and communicating with vendors.
• Assist with setup and cleanup of conference rooms and common areas before and after meetings, lunches, and company events.
• Maintain office supply inventory, place orders, and organize supply storage areas.
• Create and submit purchase orders.
• Handle daily mail distribution, UPS shipments, and occasional post office runs.
• Assist technical personnel with the preparation, data entry, assembly, and collation of technical proposals and presentation packages, including copying, printing, and binding.
• Assist with utility coordination, including processing design tickets and maintaining follow-up spreadsheets with utility owners.
• Coordinate corporate vehicle reservations and scheduling.
• Ensure completion, filing, and submission of vehicle-related documentation, including accident reports, inspections, mileage logs, maintenance records, and workers’ compensation forms; coordinate administrative vehicle repairs as needed.
• Maintain and update PTO calendars.
• Coordinate registrations for trainings, career fairs, association seminars, meetings, and luncheons.
• Support front desk operations by answering phones, greeting visitors, and serving as backup to the Receptionist, including lunch and break coverage.

• High school diploma or equivalent required
• Previous administrative or office support experience preferred
• Proficiency with Microsoft Office and basic office technology
• Strong organizational and time-management skills with attention to detail
• Ability to multitask and work effectively in a team-oriented environment
• Professional communication and customer service skills
• Ability to lift and carry up to 20–30 pounds
• Experience with catering or food-handling is preferred, and some light cleaning may be expected.

KCA is a minority-owned multidisciplinary engineering firm that has served the transportation industry for 49 years. KCA has steadily transformed from a three-person firm into an organization consistently listed on Engineering News-Record’s Top 500 Engineering Firms nationwide. Our firm has more than 400+ employees. We offer the stability and opportunities of a large firm, but when you join us you are not just a number, you are part of the family.

When you join Kisinger Campo & Associates (KCA) you will be working with talented, energetic people that enjoy what they do and have fun doing it. We work on a variety of transportation projects for state and local government clients in Florida and the Southeast including state DOTs, tolling authorities, counties, and cities. We are proud to have won local, state, and national awards for our innovation and problem solving.

• KCA is a 49-year-old industry leader with 400+ employees in 14 design offices in 4 states.
• Listed on Engineering News-Record's Top 500 Engineering Firms Nationwide.
• Voted Best Places to Work & Best Firms to Work For.
• Career development and advancement potential.
• Competitive Salary.
• Great benefits package - medical, dental, life, disability, and 401(k) matching.
• Terrific company culture that values well-being, rewards hard work and supports a balanced approach to life and work.

• 401(k) & 401(k) matching, Retirement Plan
• Health insurance, Health savings account, Dental insurance, Flexible spending account, Vision insurance
• Disability Insurance, Life insurance, Employee assistance program
• Professional development assistance & Tuition reimbursement
• Flexible schedule, Paid time off, Parental leave
• Referral program

KCA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.