Administrative Assistant

Posted: 04/30/2025

Employment Type:

Contract Division:
Life Sciences Job Number: JN - State:
Florida

Administrative Assistant

Title: Administrative Assistant
Location: Tampa, FL
Industry: Pharmaceutical/Life Science
Schedule: Monday - Friday, 8am - 5pm
Salary: Up to $24.50/hr., based on experience
Employment Type: Contract

Performs administrative and secretarial duties of a complex and confidential nature in support of a professional group or organizational department to relieve supervisors of clerical and administrative responsibilities.

• Compose and prepare detailed correspondence, reports, and presentations.
• Answer, screen, and facilitate incoming telephone calls; respond independently when appropriate.
• Manage and maintain the director's schedule and calendar; independently set appointments or meetings as directed.
• Record, transcribe, and distribute meeting minutes.
• Support department arrangements for in-person and virtual meetings.
• Sort, open, and prioritize mail; respond to routine requests.
• Compile and facilitate the approval of documents such as check requests, purchase orders, and expense reports.
• Assist with travel arrangements and accommodations.
• Perform general office duties.

• College degree preferred; minimum of three to five years relevant experience.
• Advanced skills in Microsoft 365 (Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills, with emphasis on grammar, punctuation, and composition.
• Ability to take initiative, multi-task, meet deadlines, and work with increasing autonomy.
• Typing speed of 50+ words per minute.
• Professional appearance and demeanor.
• Discretion and ability to handle sensitive and confidential information.
• Physical ability to lift, carry, and move equipment or supplies up to 30 lbs.

EOE/ADA

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