Secretary Specialist Ops

Position: SECRETARY SPECIALIST OPS - 60933599
Requisition No: 867905

Agency:
Children and Families

Working Title:

SECRETARY SPECIALIST OPS
- Pay Plan:
Temp

Position Number:

Salary:
Hourly Rate $16.23

Posting Closing Date: 01/31/2026

Total Compensation Estimator
Tool

Title:
Secretary Specialist OPS

Current employees will be compensated in accordance with the DCF salary policy.

Agency:
Florida Department of Children and Families

Working Title:

Secretary Specialist OPS

Hourly Rate $16.23

Monday
-Friday (8-5pm)

Roles/Responsibilities

• Support Child Care Regulation Management Team, Child Care Providers and community members in need of information regarding Child Care Regulation.
• Greet childcare clients, providers and the public by phone, email and in person. Direct them appropriately, handle routine requests and provide general information.
• Date stamp incoming mail and other documents. Distribute to appropriate staff.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Assists with purchasing processes in MFMP. Tracks invoices and completes payment processing in a timely manner, to ensure that providers are paid timely. Inventory office supplies monthly.
• Follow all DCF policies and Child Care Regulation Program policies, particularly in data security, confidentiality of protected information, and access to background screening documents.
• Perform a variety of complicated secretarial, administrative and office managerial duties.
• Manages a variety of routine correspondence and disseminates these correspondences accordingly.
• Prepare and maintain reports/ logs for Administrative Complaint per Region's request. Maintains a multitude of tracking system to keep Licensing Manager, Child Care Licensing Supervisor and counselors informed of changes and amendments.
• Performs and investigates research on special projects, while developing supporting data and materials for use by the Child Care Licensing Manager and Licensing Supervisor in meetings and public speaking engagements.
• Responsible for ordering supplies and submitting of the payment of invoices for the various services provided.
• Responsible for maintaining the Region's Child Care Regulation's filing system in accordance with identified procedures.
• Completes other duties as assigned.

Bilingual (English/Spanish proficiency a plus)

Qualifications:

• 2 + years of experience office management/data entry/clerical
• High School Diploma required.

Knowledge, Skills, and Abilities:

• Ability to use a computer and knowledge of computer programs such Excel, Microsoft, Notepad, Outlook etc)
• The ability to have and utilize analytical and problem-solving skills.
• Ability to write comprehensive and cohesive reports that are detailed and objective.
• Must possess the following qualities/ skills, time management, strong organizational, maintain confidentiality, ability to multitask, and adapt to changes.
• Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

Driver's License:
Required

Education: N/A

Years of Experience: 2 or more years in the Office Management/Office Supervision

Career Posting Category: OPS

Hourly Rate: $16.23

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement "See Resume" in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at .

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits.

For a more complete list of benefits, visit

Growth Opportunities:

With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

Where you will work:

Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you're never more than 60 miles from a body of saltwater. And if the beach isn't your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love.

The…