Executive Assistant

We are seeking a full-time, hybrid Executive Assistant that will be located in our Tampa office. This position is responsible for providing direct administrative support to the Chief Networks & Operations Officer (CNOO) and to other members of Paradigm SN&O leadership team.

RESPONSIBILITIES:

Provide administrative support to the CNOO and to other members of Paradigm SN&O Management in the accomplishment of their daily tasks and monthly priorities.
Coordinate logistics for on-site Tampa office meetings, including travel arrangements as required by CNOO and SN&O leadership team members.
Facilitate the coordination of Board meeting materials and other multi-departmental needs.
Coordinate travel arrangements, meeting registrations and speaking engagements for the CNOO and other executives as directed.
Coordinate calendar and meeting preparations for SN&O Management Team meetings both in-house and off-site. Provide administrative assistance for off-site meetings as needed.
Plan meetings for Quarterly Assembly and All Staff meetings; coordinate presentation needs with IT for room set up; coordinate and provide instructions for Zoom type meetings for the Assembly meetings.
Coordinate and manage departmental data and statistics, prepare and distribute reports, including identification of long-range trends and issues regarding Operations performance.
Coordinate and manage generating reports, charts, graphs, and trends from data analyses.
Assist Products and Account Management to provide information to Clients as requested.
Assist and coordinate Monthly Department Updates and Ops Business Reviews.
Serve as Project Administrator for existing or new projects as requested. This would include detailed work planning, administration, and organization in the development of new product/process to support SN&O growth.

QUALIFICATIONS:

Education:

Bachelor's degree from an accredited educational institution.

Experience:

Ten years of experience in an administrative support role, preferably in an Operations environment. Five years related experience in insurance or a health care environment preferred
Ability to maintain a high level of confidentiality.
Excellent organizational skills and attention to detail.
Excellent time management.
Self-motivated and able to work with little supervision.
Ability to establish interpersonal relationships in a hybrid/virtual work environment.
Ability to collaborate and work as a member of a team.
Excellent problem-solving ability.
Clear, concise and professional verbal and written communication.
The ability to operate a personal computer for extended periods.
The ability to gather, synthesize and communicate information (verbally and in writing).
Strong working knowledge of the workers compensation or healthcare industry preferred.
Able to maintain a dependable and flexible work schedule.
Ability to work independently and manage/prioritize multiple projects.
Strong team orientation and the ability to work with a variety of work styles.
Proven ability to develop and foster relationships within organizations.
Analytic and Technical Capabilities: a high-level of proficiency in Microsoft suite of programs (Word, Excel, PowerPoint, and Visio).
Willingness to do whatever is needed to support the Business Unit.