Office Assistant

The Office Assistant supports daily operations in a large, fast-paced Tampa office environment. This role serves as the primary front-of-house presence and delivers administrative and operational support to ensure a professional, organized, and welcoming setting that is always ready to accommodate frequent meetings, visitors, and employee activities. The position offers meaningful opportunities to grow through hands-on experience, mentorship, and increasing responsibility within office operations.

• Serve as the first point of contact for visitors, employees, and guests, managing front-of-office communications and visitor access while maintaining a professional and welcoming environment.
• Receive deliveries and coordinate on-site access needs to ensure smooth and timely handling of incoming items.
• Coordinate logistics for meetings, events, and gatherings, including scheduling, room reservations, and ensuring spaces are prepared and equipped.
• Support food, supply, and equipment needs for meetings and events, including ordering, setup, and basic coordination with vendors as needed.
• Ensure shared spaces such as conference rooms, reception areas, and common areas remain clean, stocked, and ready for daily use.
• Provide general administrative coordination, including maintaining records, tracking documentation, and organizing files.
• Support system updates and help maintain accuracy in administrative processes and office records.
• Assist with purchasing, shipping, and inventory tracking, including preparing and submitting related expense documentation.
• Support office safety, compliance, and overall office readiness by following established procedures and helping identify areas for improvement.
• Assist with planning and executing employee engagement initiatives and events to foster a positive and connected workplace culture.
• Collaborate closely with office leadership, employee engagement committees, facilities teams, and external vendors to support daily operations and special initiatives.

• 13 years of experience in an administrative, office support, or operations support role, including internships or relevant part-time experience.
• Strong organizational and prioritization skills with the ability to manage multiple responsibilities simultaneously.
• Professional verbal and written communication skills, with a focus on clear, courteous, and timely communication.
• Proficiency in Microsoft Word, Outlook, and basic Excel, with a willingness to continue developing technical skills.
• Ability to handle confidential information with discretion, integrity, and professionalism.
• Proactive, observant, and solutions-oriented approach with openness to feedback and a strong desire to learn.
• Customer service mindset with the ability to create a positive experience for visitors, employees, and guests.
• Solid administrative support and clerical skills, including documentation, recordkeeping, and basic office procedures.

• Associate degree or an equivalent combination of education and experience.
• Experience working in a large, fast-paced, or professional services office environment.
• Experience supporting meetings, events, or office operations and logistics.
• Familiarity with collaboration and document management tools such as Microsoft Teams, SharePoint, and shared drives.
• Interest in growing into more senior administrative or office operations roles as responsibilities expand.
• Comfort working both independently and collaboratively with cross-functional teams.

This role is based in a large, highly active Tampa office that hosts frequent meetings, visitors, and employee activities. The Office Assistant reports to office leadership and the administrative team and works closely with office leadership, employee engagement committees, facilities teams, and external vendors. The environment is fast-paced and professional, with a strong focus on organization, responsiveness, and high-quality service. The office relies on tools such as Microsoft Office (Word, Outlook, Excel) and collaboration platforms like Teams, SharePoint, and shared drives to coordinate work, manage documents, and support daily operations.

The culture emphasizes growth and development, offering guidance, feedback, and ongoing development opportunities as the office continues to grow and the role expands in scope and responsibility.

This is a Contract to Hire position based out…