Legal Administrative Assistant-Senior Advocacy Unit

Are you interested in making a difference in your community?

Are you passionate about helping others who are in need across different groups? Do you value work life balance? If you answer yes to these questions, Bay Area Legal Services may be the workplace for you!

The position provides support to attorneys by performing administrativedutiesincludingtrackingandcompiling case information, enteringspecificcase information into case management system, running grant reports if needed; preparing documentsbasedonattorneys'draft;proofreading,modifying documents,scheduling meetings, assisting with case information. Handling client calls, logging faxes, correspondence etc. into case files and case management system as required. Assist clients with completion of applications for review and eligibility determination for extended services further described in Job Description for position. Supports staff who are facilitating or directly providing legal services to low-income clients.

Ybor City
1302 N 19th Street
Suite 400
Tampa, FL 33605

This position is hybrid, 2 days in office and 3 days remote.

• Initial Case Opening & Case Management
  - Opening case file organization; file maintenance toensurecompliancewithgrantrequirements;
  Interviewapplicantsforlegal assistance and establishing preliminary eligibility;
  Documents case activities in Legal Server. Receiving and processing referrals, performing conflict checks, searching and downloading online court records, and forwarding to attorneys.
• Ongoing Case Support-Log incoming mail and track deadlines/calendar court dates etc., assistwithscheduling translators/interpretersandpreparepaymentfortheseasnecessary, log and track client court ordered classes/deadlines,disclosures, updated financial affidavits etc., draft simple pleadings, notarize documents, e-file pleadings.
  
  Assist with correspondence,phone calls,preparing and proofreading documents for submission, etc.
• Case Closure-Prepare closing lettersandclientevaluation/satisfaction surveys,copy& file surveys if returned, complete/review closing check list prior to closing file in Legal Server, complete LSC compliance checklist prior to official closing of file, review with& verify Team Leader check off is complete, close briefs & files in case management system.
• Grant Reporting-Providesupportandcasetrackingresultsforgrantreporting,i.e.submit forms to Team Leader or project director as needed, gather and supply grant data for reporting (i.e LSC, VOCA, SAFENET, LHK, etc.)
• Various other Administrative support duties-copies, distribute mail, prepare outgoing mail(certified), maintain hard copy files, phones, fax etc. as needed.
• Community Outreach-Arrange outreach events to educate various under-served communities within Pasco County about the services offered.
• High School Diploma or Equivalent Certificate of Completion (GED) with 3 years of experience as administrative assistant and 1 of these years in a Legal Administrative Assistant or Legal Administrative Support Position.
• Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook.
• Abilitytointerviewclientstodetermineessentialfactsandissuesregardingthe nature and severity of their legal problems.
• Ability towork responsibly and independently,beingacontributing team member, and comfortable with case management and organizing files and data.
• Ability and willingness to work in close contact with staff on legal problems ofclients and to accept supervision and instruction.
• Sympathetic and compassionate understanding ofthesocial, economic and legal issues faced by low-income individuals with limited access to such services. Ability to relate well and effectively with diverse groups and individuals.
• Bilingual in English and Spanish
• Experiencewithanon-profit organization
• Demonstratedsuccessworkingasaneffectiveteammember
• Starting hourly rate for external applicants is $24.60/hr.(increases basedonrelevant experience).
• Reimbursementfortravelexpensesforworkevents(mileage etc.)
• Bay Area offersacomprehensive benefitpackageincludinga 4% matchfor the
  403b retirement plan with immediate vesting as well as Medical, Dental, Vision, Life, Disability coverage and more.
• Bay Area also offers generous time offand work life balance with 13 paid holidays andthree (3) weeks' vacation for the 1styear of employment and a…