Office Manager

Office Manager

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF as a top 50 public university for the seventh consecutive year and in the top 15 best values among all public universities in the nation.

U.S. News also ranks the USF Health Morsani College of Medicine as one of the top 16 medical schools in the nation and a top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With $750 million in research funding in 2025 and a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future.

The university generates an annual economic impact of nearly $10 billion for the state of Florida. Learn more .edu.

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of the best Florida's largest employers, ranked No.

1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

An Office Manager is responsible for the operational aspects of academic, fiscal, purchasing, employment and payroll administration for a USF organizational unit, such as a college, school, or department. The Office Manager supervises assigned support staff in the office in order to fulfill the administrative requirements of the responsibility area.

Nature of Work:
This position typically reports to a Director, Dean, Associate Dean, Associate Director, Chair, or Administrative Manager of a department, school or college. The Office Manager position receives limited supervision and is delegated considerable freedom to determine how best to meet the administrative requirements for the area. The Office Manager must determine how to fulfill the administration of academic, fiscal, human resources, purchasing, and payroll support activities, assigning regular and OPS staff as needed and available to meet ongoing and emergent priorities.

This position operates under regular deadline pressure in order to meet operational and reporting requirements. To fulfill the job responsibilities, employees assigned to this class title must be able to do inquiries, queries, standard and modified reports from university systems such as OASIS, and FAST, and must be able to produce documents using word processing, spreadsheet, and presentation software.

This position is not eligible for Visa Sponsorship. This position is Time-Limited.

• Responsible for preparation, submission, summary and communication of budget information for the assigned area. Prepares and approves budget transfers and non- payroll expenditure transfers, reconciles remaining spending authority, prepares and maintains internal accounting records, and other duties related to fiscal administration.

• Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.

• Establishes and maintains systems for administration of academic records for the area, including electronic…