Administrative Coordinator

Administrative Coordinator page is loaded## Administrative Coordinator remote type:
Flex Commuter / Hybrid locations: US
- California
- Thousand Oaks: US - IL
- Deerfield: US
- Florida
- Tampa: US
- Washington D.C.time type:
Full time posted on:
Posted Todayjob requisition : R-257654##
** Career Category
** Administrative####
** Job Description
**** Join Amgen's Mission of Serving Patients
** At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission - to serve patients living with serious illnesses - drives all that we do.

Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas
-Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.
** Administrative Coordinator
**** What you will do
** Let's do this. Let's change the world. The Administrative Coordinator provides high-quality, complex administrative support to executive leaders, directors, and cross-functional teams. This role enables operational efficiency by managing calendars, coordinating meetings and travel, supporting business processes, and ensuring seamless execution of department priorities in a fast-paced, dynamic environment.
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* Key Responsibilities:

**** Executive & Team Support
*** Manage complex executive and team calendars, including scheduling across multiple time zones.
* Proactively identify scheduling conflicts and recommend solutions.
* Coordinate candidate interviews, onboarding, and team logistics as needed.
** Meeting & Event Coordination
*** Plan, organize, and execute internal and external meetings (virtual and in-person).
* Prepare agendas, capture meeting minutes, and track follow-ups/action items.
* Coordinate logistics including meeting rooms, catering, A/V setup, and visitor accommodations.
* Support large-scale events, offsites, and training sessions.
** Travel & Expense Management
*** Coordinate domestic and international travel arrangements (flights, hotels, transport).
* Prepare and submit expense reports in a timely and compliant manner.
* Manage itineraries and travel logistics for executives and teams.
** Operational & Process Support
*** Manage purchase orders, invoices, and expense-related processes.
* Support budget tracking and reporting as required.
* Maintain department files, databases, and documentation systems.
* Ensure compliance with internal policies and procedures.
** Communication & Coordination
*** Maintain distribution lists, organizational charts, and contact databases.
* Support internal communications and team updates.
* Serve as a primary point of contact for administrative inquiries.
* Coordinate cross-functional collaboration across internal and external stakeholders.
** Vendor & Project Support
*** Manage administrative aspects of vendor and partner relationships.
* Support onboarding of vendors and processing of related documentation.
* Participate in project teams and assist with special initiatives.
* Track deliverables, timelines, and key actions to ensure execution.
** What we expect of you
** We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.
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* Basic Qualifications:

** Associate's degree and 2 years of administrative experienceOR2 years in a technical school setting with hands-on experienceORHigh school diploma / GED and 4 years of administrative experience
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* Preferred Qualifications:

*** 3-5+ years of experience supporting multiple leaders or large teams.
* Extensive experience managing complex calendars across time zones.
* Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (e.g., Teams, SharePoint).
* Experience with expense systems, invoicing, and financial processes.
* Exceptional…